Administrative Assistant(Job Number: Primary Location:ON-HamiltonAdministrationEmployee Type:Full-TimePay Rate From:34400Pay Rate To:43000Description:IMAGINE BEING THE DIFFERENCEAs a leader among healthcare providers in Canada for over 50 years, Bayshore Home Care Solutions (Hamilton), a division of Bayshore HealthCare Ltd., is dedicated to providing exceptional care to our patients and fostering a safe, supportive environment for our staff. We prioritize health, safety, and well-being in everything we do. Our team is currently seeking a highly organized and detail‑oriented Administrative Assistant to support healthcare operations in a fast‑paced, regulated environment.Position SummaryThis role requires the ability to manage multiple competing priorities, supporting our clinical, administrative, and field teams utilizing healthcare‑specific systems and technologies to ensure efficient, compliant operations. The ideal candidate is adaptable, technically proficient, and experienced working within healthcare settings where accuracy, confidentiality, and responsiveness are critical.Schedule: Days Monday through FridayLocation: In-Office (1211 Barton St East Unit 4, Hamilton Ontario)Key ResponsibilitiesAdministrative & Clinical SupportProvide day‑to‑day administrative support to multi-disciplinary teamsManage calendars, appointments, meetings, and room scheduling for providers and leadershipPrepare, edit, and distribute reports, correspondence, and documentation related to patient care and operationsPriority & Workflow ManagementEffectively manage multiple priorities, deadlines, and interruptions common in healthcare environmentsAnticipate operational needs and adjust schedules and tasks based on changing daily demandsTrack action items, follow‑ups, and deliverables to ensure timely completionTechnical & Systems ResponsibilitiesNavigate and maintain records with in-house softwareGenerate reports and extract data from clinical or administrative systems as requiredUtilize Microsoft Office and collaboration platforms to support documentation, data tracking, and communicationAssist with system updates, template maintenance, and process documentationCompliance,



Confidentiality & QualityHandle patient and employee information in compliance with organizational policiesMaintain accurate records and documentation to support audits and regulatory requirementsSupport quality improvement initiatives and process standardizationEnsure professionalism and discretion in all interactionsOperational & Team SupportCoordinate logistics for meetings, training sessions, and departmental initiativesMonitor supplies, service requests, and vendor communications as assignedSupport special projects and events related to patient experience, workflow improvement, or operational efficiencyWhy Join Us?Bayshore HealthCare is built upon the guiding values of compassion and reliability; teamwork and diversity; innovation, leadership, and growth. Every single one of our 19,000+ employees across Canada operates with these fundamental values in mind; Value & Recognition: Be part of a mission-driven organization that values safety and compassion where you play a critical role in supporting patient care and healthcare operationsTop Industry Compensation Package: Bayshore recognizes the critical work you do. We offer competitive salary, Perks, PTO and RRSP reflecting your skills and dedication to careCollaborative Team Atmosphere: Work alongside a dedicated team of healthcare professionals who are committed to providing the highest quality of care, with a National Clinic team to network withTraining & Development: Opportunities to grow your career and develop on an on-going basisSafe and Supportive Environment: Adherence to strict health and safety protocols to ensure the well-being of both staff and clients Codes and Accessibility requirements. To ensure continued compliance throughout the recruitment and selection process,



we encourage candidates to disclose any accommodation needs they may have.Qualifications:Required Qualifications2+ years of experience in an administrative or office support role, preferably in healthcareKnowledge of healthcare compliance standards and documentation practices an assetDemonstrated ability to manage multiple priorities in a high‑volume, regulated environmentStrong technical skills with:TeamsMicrosoft Outlook, Word, Excel, and Excel‑based trackingExcellent organizational, time‑management, and attention‑to‑detail skillsStrong written and verbal communication skillsUnderstanding of patient confidentiality and privacy requirementsBayshore is committed to a high quality and safe setting for both our staff and clients/patients. Dependent upon Provincial government regulations, and the position being applied for, recent hires may be required to provide proof of vaccination against illnesses such as COVID19, Hepatitis, Seasonal Flu etc. Please speak with the recruiter for Provincial and/or position specific requirements. Medical exemptions or any based upon Human Rights Code criteria will be considered on a case-by-case basis."At Bayshore Healthcare, our commitment to Equity, Diversity & Inclusion is our strength. This is how we bring our vision of being the difference in the lives of those we care for, work with and in our communities. We have a great sense of pride in creating a culture of belonging, where individual differences are embraced and celebrated, through programs, resources and policies that support each individuals purpose, potential and wellbeing."At Bayshore Healthcare Ltd., and its subsidiaries, we are committed to fostering an inclusive workplace and operate in full compliance with all Provincial and Territorial legislation pertaining to Human Rights Codes andAccessibility requirements. To ensure continued compliance throughout the recruitment and selection process, we encourage candidates to disclose any accommodation needs they may have.Ready to Make a Difference?Apply today and help us build a workplace where people thrive and safety is always a priority.Posting Close Date: February 20, 2026We are thankful to all applicants. Those who are considered for next steps will be contacted directly by Recruiter.

📌 Administrative Assistant - C$34,400 - C$43,000 A Year (Hamilton)
🏢 Bayshore HealthCare
📍 Hamilton