Location: Toronto, ON

Work Arrangement: On-site, 5 days per week (Downtown Toronto office)

AI Disclosure: We use AI tools to assist in parts of our recruitment process.

Our client is seeking a hands-on and highly organized Office Administrator to oversee the day-to-day operations of their Toronto office.

This is a practical, on-site role for someone who enjoys being the go-to person, keeping things running smoothly, and supporting employees, vendors, and internal stakeholders. The successful candidate will be proactive, detail-oriented, and comfortable managing a variety of administrative and operational responsibilities.

Key Responsibilities:

Manage the day-to-day operations of the Toronto office

Serve as the first point of contact for office-related questions and requests

Receive and manage incoming mail, deliveries, and vendor visits

Coordinate office suppliers, including couriers, cleaning services, IT support, catering, and other external providers

Coordinate and manage service agreements with external vendors

Maintain strong relationships with external service providers and ensure office needs are addressed efficiently

Support the Sales team and Country Manager with administrative requirements

Prepare purchase orders and assist with invoice coordination and tracking

Maintain office records, trackers, and documentation to ensure accuracy and organization

Support onboarding logistics for new employees

Provide front-of-office support, including welcoming visitors, managing incoming calls, and coordinating appointments





Assist with the planning and execution of internal meetings, events, and office activitiesPrepare meeting rooms and coordinate event-related logistics

Identify potential issues proactively and take ownership of solutions

Provide general administrative and operational support as required

Qualifications & Experience:

Previous experience in office administration, workplace coordination, operations, retail, hospitality, or a similar environment

Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

Excellent verbal and written communication skills

Strong attention to detail and accuracy

Ability to work independently while collaborating effectively with internal teams and external partners

Comfortable interacting with vendors, employees, and leadership teams

Qualified, reliable, and service-oriented approach

Ability to handle confidential information with discretion

Skills & Attributes:

Strong proficiency with Microsoft Office Suite

Highly organized with strong follow-through skills

Hands-on, proactive, and solution-focused mindset

Ability to anticipate needs and address issues before they arise

Positive attitude with a willingness to support a variety of business needs

Strong customer service orientation and professionalism

Our client offers an exciting opportunity for an individual who enjoys taking ownership, supporting a growing organization, and playing a key role in maintaining an efficient and welcoming office environment.

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📌 Office Administrator (Ontario)
🏢 Lock Search Group
📍 Ontario