Loading
Back to search results
*Apply By: * *Friday, July 3, 2026 11:59 pm EDT*
Administrative Assistant (Court Operations)
Job ID:
246023
Posting status:
Open
Organization:
Ministry of the Attorney General
Division:
Court Services Division, Regional Court Services Offices
City:
Sault Ste Marie
Position(s) language:
English
Job term:
1 Temporary up to 9 months with the possibility of extension
Job code:
09OAD - Office Administration 09
Salary:
$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.
Play a key role in keeping the justice system moving by providing essential administrative support to court operations.
About the job This role provides important administrative support to court operations. You will help keep the office organized, support staff and court partners, and make sure day-to-day work runs smoothly.
As an Administrative Assistant, you will:
Provide reception, mail, telephone, scheduling, meeting, and general administrative support
Prepare and proofread routine correspondence, documents, manuals, directives, and reports
Organize and maintain electronic and paper records, files, databases, and retention centre transfers
Liaise with internal and external partners on administrative, court, and building-related matters
Enter attendance information, resolve discrepancies, and prepare required HR/staffing forms
Provide clerical support, maintain office equipment and supplies, and arrange service as needed
Reconcile invoices, purchasing, and other financial records for management review
What you bring to the team Administrative Skills You can:
Apply office administration policies, procedures, and practices
Provide reception, correspondence, scheduling, records, forms, supplies, and office equipment support
Prepare, track, organize, and maintain administrative documents and records
Support court office procedures, court documents, and court operations
Support human resources, payroll, advantages, attendance, and related administrative processes
Communication and Interpersonal Skills You can:
Prepare routine correspondence, reports, meeting notes, forms, and other documents
Respond to inquiries from staff, justice partners, lawyers, government officials, and the public
Coordinate meetings, appointments, travel, schedules, and telephone calls
Work respectfully and effectively with managers, colleagues, and external partners
Handle sensitive information with confidentiality, tact, and diplomacy
Organization, Reasoning, and Problem-Solving Skills You can:




Organize daily administrative work and manage competing deadlines
Follow up on outstanding items and provide timely updates
Maintain accurate records, track information, and identify missing or incorrect details
Identify issues, research information, and bring concerns forward to the Manager when appropriate
Work independently with minimal supervision in a busy office environment
Computer Skills You have:
Keyboarding skills and experience using software such as Word, Outlook, Excel, and PowerPoint
The ability to prepare correspondence, memos, reports, presentations, minutes, forms, and spreadsheets
Don't meet every qualification? If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!
How we support diversity, inclusion and accessibility We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.
Our hiring process is accessible, consistent with Ontario's *Human Rights Code* and the *Accessibility for Ontarians with Disabilities Act, 2005.* We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.
Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:
diversity, equity and inclusion initiatives
accessibility
Anti-Racism Policy
Additional information: Apply by:
Friday, July 3, 2026 11:59 pm EDT
Position details:
1 English Temporary, duration up to 9 months, 426 Queen St E, Sault Ste Marie, North Region, Criminal Record and Judicial Matters Check
Compensation group:
Ontario Public Service Employees Union
Work hours:
Schedule 3.7
Category:




Administrative and Support Services
Posted on:
Thursday, June 18, 2026
Note:
- About security checks:
A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities.
If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in.
Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
- C-AG-246023/26
How to apply:
You must apply online.
Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
Read the job description to make sure you understand this job.
OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.
Language requirements and assessment:
All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.
Exigences en matière de langue et évaluation:
Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.
Strengthening Ontario, together

#J-18808-Ljbffr

📌 Administrative Assistant (Court Operations) (Ontario)
🏢 Socket.dev
📍 Ontario