Job Title: Secretary 2 (ADM06) – Administrative Support (Temporary Contract)

Location: Bedford, Nova Scotia (On-site)

Client: Government of Nova Scotia – Department of Agriculture

Contract Type: Full-Time Temporary Contract

Start Date : August 17, 2026

Engagement Type: Competitive-Sourced

Requirements
Key Responsibilities

Provide comprehensive administrative and secretarial support to departmental staff.

Prepare, proofread, edit, and distribute correspondence, reports, forms, and other documents.

Process Food Safety and Environmental Health permits and related documentation accurately.

Answer telephone calls, emails, and front-desk inquiries in a courteous and professional manner.

Provide information and assistance to members of the public regarding departmental services.

Schedule meetings, appointments, and maintain calendars.

Coordinate travel arrangements and prepare travel documentation when required.

Prepare and process expense claims and administrative forms.

Maintain electronic and paper filing systems while ensuring confidentiality of records.

Organize, prioritize, and manage multiple administrative tasks with minimal supervision.

Assist with data entry, document management, and records maintenance.

Support office operations and perform other related administrative duties as assigned.

Mandatory Qualifications

Grade 11 education.

Completion of a one-year commercial, business administration, office administration, or secretarial program.

Minimum three (3) years of administrative or secretarial experience , or an equivalent combination of education, training, and experience.

Experience providing administrative support within a professional office environment.

Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Excellent verbal and written communication skills.





Strong organizational and time management abilities.

Demonstrated ability to exercise sound judgment and initiative, particularly where established guidelines may not exist.

Ability to manage confidential and sensitive information with discretion.

Strong attention to detail and accuracy.

Excellent customer service and interpersonal skills.

Ability to prioritize multiple competing tasks while meeting deadlines.

Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

Previous experience supporting a provincial or municipal government department.

Experience processing permits, applications, or regulatory documentation.

Experience working in Food Safety, Environmental Health, Agriculture, or other regulatory environments.

Familiarity with records management and administrative procedures in the public sector.

Required Skills

Administrative Coordination

Secretarial Support

Calendar & Schedule Management

Customer Service

Telephone & Front Desk Administration

Records Management

Document Preparation

Data Entry

Filing & Document Control

Travel Coordination

Expense Report Preparation

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Time Management

Organizational Skills

Attention to Detail

Problem Solving

Confidentiality & Professionalism

Multitasking

Soft Skills

Professionalism

Reliability

Initiative

Strong interpersonal skills

Critical thinking

Accountability

Customer-focused approach

Ability to remain calm under pressure

Strong work ethic

Why Join This Opportunity?

Opportunity to work with the Government of Nova Scotia.

Gain valuable public sector administrative experience.

Collaborative and professional work setting.

Meaningful role supporting Food Safety and Environmental Health services.

Full-time contract with consistent weekday schedule.

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📌 Secretary 2 – Administrative Support (Nova Scotia)
🏢 SereneAid
📍 Nova Scotia