Duties

Must be able to be assertive and manage multiple staff schedules/booking clients. Background in understanding mental health or how healthcare practices run and having "soft" people skills as well as organizational skills ideal.
Provide administrative support to the office staff and management team
Answer phone calls, take messages, and direct calls to appropriate individuals
Greet and assist visitors, ensuring a positive and qualified experience
Schedule appointments and maintain calendars for office personnel
Prepare and distribute correspondence, memos, and reports
Maintain filing systems and ensure documents are organized and easily accessible
Assist with data entry, record keeping, and maintaining office supplies inventory
Coordinate meetings, conferences, and travel arrangements as needed
Perform general clerical duties such as photocopying, scanning, and faxing

Qualifications:
Proficiency in using Google Suite (Docs, Sheets, Slides) and other office software




Previous experience working in a dental or medical office is preferred but not required
Robust organizational skills with the ability to prioritize tasks and meet deadlines
Excellent verbal and written communication skills
Attention to detail and accuracy in all work tasks
Ability to maintain confidentiality of sensitive information
Solid problem-solving skills and ability to work independently or as part of a team

Note: This is intended to provide a general overview of the position. Duties, responsibilities, and qualifications may be adjusted based on the needs of the office. Job Type: Full-time

Pay: From $25.00 per hour

Education
Secondary School (preferred)

Experience:
Front desk: 2 years (preferred)
Administrative experience: 2 years (preferred)

Work Location: In person

📌 Admin Assistant/receptionist St Catharines (St. Catharines)
🏢 The Play Clinic
📍 St. Catharines