Our client is seeking a resourceful and organized Administrative Assistant to support their busy departmental office. This 6-month contract role is ideal for a professional with strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities for the Job:

Provide administrative and clerical support, including scheduling meetings, booking rooms, coordinating virtual meetings, preparing agendas and meeting materials, and arranging catering

Support day-to-day program coordination, including maintaining subscriptions, processing reimbursements, assisting with time-off requests, compiling data, preparing files for committee review, and managing electronic evaluations

Maintain department databases, contact lists, and records to ensure accurate and up-to-date information

Act as a primary point of contact for facilities-related requests

Manage office communications by responding to inquiries, distributing information, and supporting stakeholder communication

Serve as the front-line representativeproviding professional and timely assistance to visitors and stakeholders

Assist with special event coordination, including venue bookings, catering arrangements, guest communications, and event logistics

Provide administrative support for travel arrangements, hotel bookings, and itinerary coordination as required

Experience & Attributes for Success:

Completion of a relevant post-secondary education program required

Previous experience in an administrative support role,



preferably within a healthcare, medical, or professional environment

Robust proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Microsoft Teams

Proven experience preparing meeting documents, taking minutes, compiling data, and creating reports

Excellent verbal and written communication skills with solid attention to detail

Highly organized with the ability to prioritize tasks, manage competing deadlines, and adapt to changing priorities

Skilled, approachable, and comfortable working with a variety of internal and external stakeholders

Administrative Staffing is committed to promoting diversity and inclusion in the workplace. We believe that it is essential for workforces to reflect the communities they serve, where everyone feels included and valued. We promote environments that value and respect all individuals, regardless of their race, ethnicity, gender, sexual orientation, age, ability, religion, or any other personal characteristic.

We encourage applications from underrepresented groups including African Canadians, Indigenous/Aboriginal People, Racially Visible Persons, Women, Persons with Disabilities, and 2SLGBTQ+ Persons. Self-identification is encouraged but not required during the application process and accommodations can be requested during the recruitment process. If accommodations are needed during the assessment process, such as an interview or testing, please let us know and we will make arrangements to meet your needs.

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📌 Administrative Assistant (Nova Scotia)
🏢 Accountant Staffing
📍 Nova Scotia