The Assistant Property Manager plays a key role in supporting the Property Manager with the day-to-day operations of residential properties. This position contributes to maintaining high standards across the portfolio by assisting with property maintenance, financial management, and administrative functions, ensuring properties remain well-maintained, productive, and financially successful.

Property Management

Assist with scheduling and overseeing maintenance and repairs to ensure properties are well-maintained upon approval from the Property Manager

Respond to tenant inquiries in a timely manner

Conduct regular property inspections to identify and address maintenance issues

Coordinate with vendors and contractors to ensure timely and quality work

Complete vacant unit inspections

Maintain accurate records of maintenance activities and ensure compliance with safety regulations

Interact with Building Managers in a professional manner to resolve problems

Financial Management

Assist in preparing and managing property budgets

Obtain quotes and complete analysis

Collect rent, other fees, and ensure timely and accurate processing of payments

Assist in obtaining quotes as part of the tender process

Administrative Duties

Maintain organized and up-to-date property files and records

Prepare lease agreements, notices, and other property-related documents

Assist with marketing and advertising efforts to attract new tenants

Support the Property Manager in various administrative tasks as needed

Help with developing and implementing Standard Operating Procedures

Ensure tenant satisfaction and retention through effective communication and problem resolution

Special projects as assigned

Compliance and Safety

Ensure compliance with all local, Provincial, and federal regulations related to property management





Implement and enforce property policies and procedures

Promote a safe and healthy environment for tenants and staff

Report incidents and resolutions to the Property Manager

Additional Duties

Other duties as assigned

Requirements

2-5 years of experience in property management, real estate, or a related field (residential experience preferred)

Strong customer service and communication skills, with experience handling tenant inquiries and resolving issues

Organized and detail-oriented, with the ability to manage multiple priorities independently

Experience with budgeting support, rent collection, and lease administration

Familiarity with property management software such as Yardi (asset) and Microsoft Excel

Knowledge of landlord-tenant legislation and property management regulations is an asset

Ability to work with vendors and contractors and support day-to-day building operations

Proactive, reliable, and able to exercise sound judgment while handling confidential information

Flexible and available to support the Property Manager as needed, including occasional on-call duties for emergencies

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Benefits

Dental care

Extended health care

Vision care

Extensive EFAP program

Virtual Urgent Care

Accommodations
Kingsley Management Inc. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at [email protected]

AI Usage
As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

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📌 Assistant Property Manager (Ontario)
🏢 Kingsley Management
📍 Ontario