Company: The Ontario Flue-Cured Tobacco Growers Marketing Board represents flue-cured tobacco growers in the province of Ontario. The Board functions as a liaison between government, growers and stakeholders by representing grower interests.
POSITION OVERVIEW:
At the Ontario Flue-Cured Tobacco Growers' Marketing Board, this role offers the opportunity to shape and strengthen key administrative functions. We are looking for a self-motivated, independent and adaptable Executive Assistant who can bring robust organizational skills, initiative, and professionalism to support the Board's work effectively.
The successful candidate will play an important role in helping the organization operate smoothly by providing high-quality administrative support and anticipating the needs of the Board.
RESPONSIBILITIES:
Organize and execute the Annual General Meeting
Implement a method for invoicing and collection of annual growers' fees
Update and review board bylaws
Communicate and liaise with The Ontario Farm Products Marketing Commission
Distribute and Maintain Grower Communication
Record and maintain Board Meeting minutes and other documents as required by Ontario Legislation
Manage the operational budget-reviewing invoices, issuing payment
Update and maintain the Board's website
Perform other related duties as required to meet the ongoing needs of the team and organization, including occasional cross-functional support.
QUALIFICATIONS, SKILLS & ABILITIES:
Minimum 3 years of relevant experience in an administrative/professional support function
Post-secondary degree in related field of study
Excellent written and oral communication skills
Detail Oriented
Proficient with computer software programs, web-based management and AI
Self-sufficient and independent problem-solver
We are an equal opportunity employer. Accommodations are available on request for candidates participating in all aspects of the selection process, in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA)