Catholic Independent Schools Vancouver Archdiocese
Superintendent's Office
Administrative Assistant – Operations Overview Our Catholic schools provide each student with an education rooted in the Gospel of Jesus Christ. Guided by the Holy Spirit and Catholic teaching, in partnership with home and parish, our schools foster the growth of responsible citizens who will live, celebrate, and proclaim their faith.
CISVA Mission Statement, July 2022
The Administrative Assistant – Operations provides support to the Superintendent's Office Leadership Team as they set out to fulfill this mission. This position assists in the effective operation of the CISVA and in the implementation of the policies, procedures and regulations established by CISVA and the Ministry of Education and Child Care for Independent Schools in the province of British Columbia.
Key Responsibility Areas Provides administrative support to CISVA stakeholders that respects confidentiality and ensures that all matters are dealt within a professional manner
Supports day-to-day office operations and maintenance of the Superintendent's Office while supporting the department with ad hoc administrative tasks
Prcosses all Criminal Record Check applications and Pastoral Reference Letters for the CISVA
Record management and data analysis within the Human Resource Data Information System (HRIS)
Responsible for the change of signatories related to school banking authorization
Oversees the BC Child Care Program, ensuring effective coordination and compliance with applicable requirements
Reporting and Supervisory Relationships Reports directly to the Senior Human Resources Manager
Collaborates with the Leadership Team, Educational Consultants, and other office staff
Primary Responsibilities Updates and maintains HRIS for all CISVA non-teaching staff personnel records including: Contracts, Criminal Record Review Program, and Pastoral reference letters
Liaison for schools to submit changes in their banking information, such as new signatories,



in collaboration with the Executive Director of Finance and Administration
Coordinates the changes in signatories process related to new Education Committee appointments
Ensures the operation of equipment by coordinating scheduled maintenance
Primary contact for phone system and copy machine
Primary contact for Department and external visitors
All duties are carried out in a caring, collaborative and professional manner while maintaining absolute confidentiality
Information and Data Analysis Prepares student enrolment reports, support employee lists
Maintains records through HRIS
Data collection of Instructional Hours, Crisis Phone Tree lists, ERASE Bullying trained staff, and Student Enrolment Reports
Monitors the collection of the Interim and Final School Budget submissions
Record and provide comprehensive invoice lists including: Criminal Record Check Applications, and educational material
Office Functions Responsible for administrative matters at all levels, including reception duties
Responsible for all office-related service relationships including Telus, Columbia Business Systems and online vendors
Processes incoming/outgoing mail including courier service
Places and distributes bulk orders of approved resources on behalf of the schools for the parents who attend the “CISVA Sexuality and your Child”, "Friends" Program and “I am a Gift From God” Program
Provides event support for: Faith Development Day, Catholic Educators Conference
Maintains and assists in ensuring the cleanliness of the Department
Member of the Archdiocese of Vancouver Joint Health and Safety Committee and serves as the Superintendent Office's Safety Warden
Responsible for maintaining all archived records
To assist with additional tasks and other projects as assigned
The Administrative Assistant – Operations works under under the direction of the Superintendent and Leadership Team, appointed by the Board of Directors. Reporting directly to the Senior Human Resources Manager, the Administrative Assistant ensures effective operations of the office to support and enhance the work of the CISVA.

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📌 Administrative Assistant - Operations (British Columbia)
🏢 British Columbia Public School Employers' Association | Make a Future - Careers in BC Education
📍 British Columbia