POSITION SUMMARY
The Accounts Payable Clerk is responsible for reviewing and processing vendor invoices and payment requests accurately and in a timely manner. This role maintains accurate accounting records, reconciles vendor statements, resolves discrepancies and coding issues and supports month-end closing activities. The Accounts Payable Clerk works closely with vendors, internal departments, and the finance team to ensure compliance with company policies and accounting procedures while maintaining strong qualified relationships.

DUTIES AND RESPONSIBILITIES

Assign coding, review, and process vendor invoices and credit memos in a timely manner

Review and process payment requests within weekly deadlines

Ensure accuracy in coding, approval and with A/P process; follow up on discrepancies and resolve questions

Prepare weekly pay runs, obtain required approvals, upload EFT to bank, mail out cheques

Provide a customer-service-focused experience for our vendors, employees, and Citizens

Review and reconcile vendor statements, including processing the required adjustments

Support purchasing and purchase order process

Review and process credit card transactions based on the TRTFN credit card policy

Review and process recurring transactions withdrawn from bank accounts

Timely filing/scanning of paper/electronic documents as per company guidelines

Other duties as assigned

EDUCATION

Diploma or degree in accounting or business administration or a related field of study is highly preferred





EXPERIENCE, KNOWLEDGE AND COMPETENCIES

Ideally 1-3 years work experience in a similar role or with a general data entry position

Strong attention to detail

Commitment to accuracy and timely processing

Time management and organizational skills

Ability to work independently

Comfortable interacting with people at all levels of the organization and with external stakeholders

An alternative combination of education and experience may be considered

TRAINING REQUIRED
Employees are expected to participate in various types of training, including, but not limited to:

Job specific training

Policies and procedures training

Accounting systems training (Sage APA and Sage 50, banking etc.)

Lateral Kindness

Workplace Harassment and Violence Prevention

TRTFN Foundational Knowledge (Constitution, leadership structure, decision-making processes, CDC Oath)

Criminal record check

CONDITIONS OF EMPLOYMENT
WORKING CONDITIONS

Predominantly office-based, involving extensive computer and desk work.

Regular hours are Monday to Friday, 8:30 a.m. to 5:00 p.m., with potential additional hours as required and approved by the CFO

This role requires the ability to manage frequent interruptions, adapt to changing priorities, and meet established deadlines while maintaining accuracy and efficiency

Periodic travel may be necessary.

Must be able to lift 5-10 kg (files, office materials.)

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📌 Accounts Payable (A/P) Clerk (Manitoba)
🏢 Whitehorse Chamber of Commerce
📍 Manitoba