Administrative Assistant (Permanent- Full Time) Job Category : Administrative
Requisition Number : ADMIN005125
Posted : July 30, 2026
Full-Time
On-site
Locations Showing 1 location
RFP Calgary
Regional Fertility Program | 736A
Cambrian Centre, Suite 400
2000 Veteran's Place NW
Calgary, AB T3B4N2, CAN

Position Summary Join our dedicated team as an Administrative Assistant , providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.
This is a non-patient-facing role within a cooperative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.
What You’ll Be Doing Schedule Coordination
Maintain physician clinic schedules, OR bookings, IVF dates, and appointments
Prepare weekly physician calendars
Enter and update appointments in EMR
Understand patient flow and appointment types
Clinic Preparation
Prepare medical records for consultations
Retrieve required documentation and testing
Ensure completion of patient intake forms
Manage Alberta Health Care and private billing in eIVF
Process non-insured and missed appointment charges
Draft patient and consult letters
General Admin Duties
Answer and direct calls as needed
Perform ad hoc administrative tasks as assigned
Support other departments when required




Qualifications & Experience High school diploma (required)
MOA certificate or post-secondary in admin (preferred)
LPN certificate/ experience (is an asset)
2+ years in administrative support (medical setting preferred)
Experience supporting a physician or healthcare professional
Familiarity with Connect Care and Alberta Netcare (preferred)
Knowledge & Skills Excellent time management and attention to detail
Strong written and verbal communication skills
EMR proficiency and computer literacy
Ability to work independently and in team settings
Professional, adaptable, and empathetic demeanour
Strong problem-solving and critical thinking abilities
Why You’ll Love Working Here At the Regional Fertility Program, we are committed to creating a workplace where everyone feels valued, respected, and empowered. Diversity and inclusion are at the heart of our organization, and we are proud to be an equal-opportunity employer. If you need reasonable accommodation during the application or interview process, please let us know—we’re here to help.
P.S. Thank you to all applicants for your interest in this role. Due to the high volume of applications, we may not be able to respond to each applicant personally, but we deeply appreciate your time and effort. We look forward to connecting with you, either through this search or in future opportunities.

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