Job Number: J0726-0192

Job Title: Part-Time Casual CJIIC Administrative Assistant

Job Type: Casual Assignment

Department: School of Journalism and Communication

Job Category: Administrative

Number of Positions: 1

Date Posted (dd/mm/yyyy): 28/07/2026

Closing Date (dd/mm/yyyy): 09/08/2026

Salary (with Salary Rate): 30.00 - 40.00/Hour

Assignment Duration From: 01/09/2026

Assignment Duration To: 31/05/2027

Employee Group: Non-Union

Salary Level: Casual Assignment

Hours Per Week: 25

Date Position Available: 01/09/2026

About Carleton University
Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world.

Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work.

The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student‑centric, community‑engaged values.

Duties And Responsibilities

Supports financial administration, recordkeeping, communications, program logistics,



and day‑to‑day coordination with the CJIIC team, students, instructors, various university departments, and other program contributors.

Contributes to the effective delivery of CJIIC by ensuring accurate administrative processes, timely communication, and organized program operations.

Qualifications

Strong administrative, organizational, and communication skills.

Experience maintaining accurate financial and administrative records, including invoices, receipts, expense claims, travel documentation, reconciliation, and reporting.

Strong attention to detail with demonstrated ability to manage records, databases, forms, documentation, and competing priorities.

Proficiency with standard office software and databases (e.g., Microsoft Excel, Word, Outlook, Forms, Adobe Acrobat), with the ability to learn university‑specific systems and platforms.

Strong written and verbal communication skills, including preparing correspondence, templates, resource materials, and responding to inquiries.

Ability to work independently and collaboratively in a dynamic program environment.

Knowledge and understanding of Indigenous cultures, communities, and organizations in Canada, with a commitment to supporting culturally responsive and inclusive learning environments.

Education And Experience

College diploma or undergraduate degree (equivalencies will be considered).

Minimum 2 years of experience in administrative support, program coordination, or a related role.

The Following Skills And Experience Would Be An Asset

Administrative experience supporting an Indigenous program or community.

Familiarity with Carleton University policies, systems, and administrative processes.

Experience working in a post‑secondary, Indigenous,



community‑based, or nonprofit setting.

Experience supporting programs involving travel coordination, events, student services, or partnership‑based initiatives.

Experience working with Indigenous learners, communities, or organizations.

HR Note
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.

Health and Safety Requirements
This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work workplace including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume.

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📌 Part-Time Casual CJIIC Administrative Assistant (Quebec City)
🏢 Carleton University
📍 Quebec City