Branch Administrator Location: Regina Branch
Job Type: Full-time
Reports To: Office Manager
About us- Why join Vipond? At Vipond, powered by API Group, we provide Fire, Life safety and Security solutions to protect what matters most to you and to our clients across the nation. As a leading provider in this industry, we have serviced the Canadian market proudly since 1945. Joining our team, means being part of a leading provider of Fire, Life safety and Security solutions, with opportunities for development, growth and future advancement.
Our team of approximately 1,100 specialists is comprised of sales representatives, professional engineers, qualified system designers, certified installers and service technicians, who demonstrate personal pride and commitment to ensure our customers are treated with the highest level of ethics, integrity and professionalism, while providing cost-effective solutions for all their fire protection and security needs. For more information about Vipod, please visit us at www.vipond.ca
Role Summary: Our Regina Branch is currently looking for an Administrative Assistant to join the team. The main duties of this role include a variety of administrative and clerical tasks designed to support the smooth functioning of the organization. The Administrator is a key point of contact for employees, clients, and external partners, ensuring that administrative activities are efficient, professional, and aligned with the organization's goals.
This is a branch office based role working directly out of the branch office 5 days a week.
Key Job Responsibilities: Provides administrative support as needed for all divisions within the branch
Processes, sets up and enters jobs,



work orders and customer data and documents as required within company systems in a timely manner in accordance to branch expectations and standards.
Maintain customer accounts and ensure information accuracy.
Review and process invoices, and other reports in a timely manner.
Payroll processing duties as required
Review billing and invoice inquiries with accounts receivable/collections team as required
Manage general reception duties, including greeting clients, visitors and external partners. Manage incoming phone calls, emails, and other communications, directing them to the appropriate person or department.
Organize, and maintain filing systems, both electronic and paper based.
Ensure a clean, organized, and welcoming office environment
Other duties as required.
Job Qualifications and Requirements: High school diploma or equivalent
2-3 years of experience in an administrative role preferred but not required.
Excellent written and verbal communication skills
Strong customer service and interpersonal skills
Excellent time management skillset - Highly organized and able to work under pressure
Flexibility to multi-task in a fast-paced environment
Strong computer skills and literacy in Microsoft Office (Word, Excel, Powerpoint).
Attention to detail and a high level of accuracy in work.




Ability to handle confidential information with discretion.
Ability to work independently with minimal supervision and as part of a team.
More about the position: Excellent problem-solving skills
Highly organized and able to work under pressure
Adaptable to changing environments
Self-motivated with a genuinely positive outlook
What Vipond offers you Competitive compensation
Employee Stock Purchase Program
Diverse Workforce. Vipond has a great company culture and is an equal opportunity employer
Be part of a winning organization
Opportunities to advance your career
Work in a specialized, essential and rapidly growing life safety industry
Advantages Comprehensive health and dental benefits package
Defined Contribution Pension plan
Employee Profit Sharing Plan
Employee Discounts
Vipond promotes a positive work-life balance for its employees
Learning and Development opportunities
Reward and Recognition Program
Safe and secure work environment
Supporting company culture
Background Check Requirements: As a condition of employment, this position may be subject to the successful completion of the following pre-employment conditions:
Criminal Background Check
Reference Check
We thank all applicants for their interest however, only those candidates selected for an interview will be contacted. We are committed to a diverse and inclusive workplace for all. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process.

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📌 Administrative Assistant (Saskatchewan)
🏢 Vipond
📍 Saskatchewan