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At Total Life , we’re redefining what healthy aging looks like. We’ve built the nation’s leading behavioral-health and wellness platform for older adults — combining care, science, and technology to help people feel better, live longer, and stay connected.

We’re scaling quick. And we need a Director of Finance, Data and Admin who’s ready to take full ownership of the financial engine that powers it all.

This isn’t a controller role — it’s a builder role. You’ll own RCM, collections, costs, payroll, cash flow, and analytics — and turn them into a single, automated, intelligent system that drives better decisions every day.

If you’re obsessed with data integrity, automation, and growth — and want to be the person who keeps a rocket ship balanced as it climbs — this is for you.

The Role

You’ll manage everything that moves money through the business — inflows, outflows, and the systems in between. From revenue cycle management (RCM) and collections to payroll, cost control, and financial analytics , you’ll bring precision, visibility, and accountability.

You’ll build dashboards that leadership lives by, implement tech-driven processes that scale, and translate raw data into clear insights.

You’ll be the person who knows the story behind every number — and the one designing how those numbers move tomorrow.

What You’ll Do

- Own all financial operations: revenue cycle, billing, collections, expenses, payroll, and cash management.
- Design and manage dashboards: build live reports tracking revenue, AR, AP, margins,



and performance KPIs across teams.
- Implement and improve systems: evaluate, automate, and integrate tools (QuickBooks, Gusto, HubSpot, Healthie, etc.) to make finance and RCM seamless.
- Oversee RCM performance: partner with clinical ops to accelerate claims, improve collections, and reduce denials.
- Run management accounting: prepare monthly reports that give leadership a real-time view of performance, efficiency, and runway.
- Forecast with precision: model revenue, expenses, and cash flow scenarios — and stress-test assumptions before anyone else does.
- Automate everything you can: use AI and low-code tools (Zapier, Notion AI, Airtable, etc.) to replace manual work with clean, scalable workflows.
- Collaborate cross-functionally: work with Ops, Marketing, and Engineering to connect data streams into one truth source.
- Challenge the status quo: spot inefficiencies, build better systems, and leave every process faster than you found it.

Who You Are

- 4–8 years of experience in finance, operations, or data analytics within a high-growth or tech-driven company.
- Deep understanding of management accounting , cash flow modeling , and financial controls .
- Experience in RCM, healthcare billing, or multi-entity accounting is a huge plus.




- Data-driven and tool-obsessed: you love dashboards, SQL queries, and clean spreadsheets more than most people love coffee.
- Strong with Excel/Google Sheets , and comfortable with BI tools (Looker, Power BI, Airtable, Tableau, etc.).
- You’ve implemented or optimized automation workflows — Zapier, APIs, AI tools, or integrations that save hours and prevent errors.
- Thrive in intense, high-growth environments — you like the urgency, the autonomy, and the impact.
- Curious, analytical, and proactive — you find answers before questions get asked.
- Passionate about AI, tech, and data — not just as buzzwords, but as tools to drive performance.

Why You’ll Love It Here

- You’ll be the owner of one of the most important functions in a rapidly growing company.
- You’ll work directly with leadership to build and automate the financial backbone of the business.
- You’ll operate in a fast, data-first, tech-driven culture where great ideas get implemented fast.
- You’ll have freedom to experiment, optimize, and improve — and get recognized for results.
- We are building AI tools, new products and automations each day and you can be at the center of the design for your department.
- We don't have any legacy systems or overhang. If you can dream it you can do it.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Finance, Analyst, and Project Management

Industries

Hospitals and Health Care, Technology, Information and Media, and Mental Health Care

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📌 Director of Finance And Administration (Vancouver)
🏢 Total Life
📍 Vancouver