What You’ll Be Doing You’ll play a key role in delivering an exceptional customer experience while supporting the administrative processes that keep our dealership operating efficiently. Your day-to-day will include: Preparing and processing equipment sales invoices and wholegoods documentation
Registering equipment warranties and maintaining accurate customer records
Monitoring open equipment deals and coordinating with Sales and Service to ensure timely completion
Posting supplier invoices, applying discounts, and closing completed deals within our dealership management system
Ensuring manufacturer payment deadlines and early payment opportunities are met
Tracking equipment inventory and maintaining accurate records and spreadsheets
Greeting customers and creating a welcoming first impression at the dealership
Answering and directing incoming phone calls and responding to customer and dealership email inquiries
Sorting and distributing mail and supporting day-to-day office operations
Processing daily cash, cheque, debit, and credit transactions while preparing bank deposits
Maintaining organized electronic and paper filing systems
Supporting month-end activities by ensuring all completed deals are finalized accurately and on time
Coordinating key Health & Safety administration activities, including preparing meeting agendas and minutes, tracking employee training and certification renewals, scheduling safety training and orientations, supporting Joint Health and Safety Committee (JHSC) meetings, and serving as the Mount Forest employee representative on the JHSC.
What Makes You a Great Fit You’re detail-oriented,



dependable, and enjoy balancing multiple priorities while providing excellent service to both customers and coworkers.
College diploma in Business Administration or a related field
3+ years of experience in an administrative or office support role
Solid organizational skills with exceptional attention to detail
Comfortable working with numbers, financial documentation, and data accuracy
Excellent written and verbal communication skills
Ability to manage multiple deadlines in a fast-paced environment
Strong customer service and interpersonal skills
Proficiency with Microsoft 365, Windows operating systems, and everyday office technology
Experience with VitalEdge IntelliDealer is considered an asset
Experience supporting Health & Safety programs, training coordination, or Joint Health and Safety Committee activities is considered an asset
Able to work independently while collaborating effectively across departments
Committed to maintaining confidentiality and professionalism
A Role That Makes a Difference Every successful equipment sale depends on accuracy, communication, and organization. In this role, you’ll help ensure customers receive a seamless experience while supporting the teams that keep our dealerships running efficiently. You’ll also play an important part in fostering a safe and compliant workplace by helping coordinate health and safety initiatives that support both our employees and our culture. Your work will have a direct impact on customer satisfaction, operational success, and the continued growth of Robert’s Equipment.

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📌 Wholegoods Admin & Reception (Ontario)
🏢 Robert’s Equipment
📍 Ontario