Real Estate Administrative Assistant (Hybrid) – Markham, ON
Kaizen Real Estate Team
is seeking an energetic, organized, and proactive Real Estate Administrative Assistant to support our growing team.
This hybrid role combines remote administrative work with regular field responsibilities throughout Markham and York Region. You'll work directly with Michael and Neeraj, coordinating transactions, listings, client communications, vendor relationships, and day-to-day operations.
Key Responsibilities
Coordinate real estate transactions from offer to closing
Manage listing operations, scheduling, and MLS data entry
Maintain CRM databases (Lofty & Follow Up Boss)
Prepare CMAs and seller information packages
Coordinate vendors, photographers, stagers, and service providers
Ensure RECO and FINTRAC compliance
Support open houses, lockbox installation, and signage setup
Requirements
Located in Markham or nearby (Richmond Hill, Stouffville, Vaughan, Aurora, Scarborough)
Reliable vehicle, valid Ontario driver's licence, and insurance
Personal laptop in good working condition
Strong organizational and communication skills
Sales-minded with understanding of lead follow-up and pipeline management
Proficient with Google Workspace and Microsoft Office
Comfortable working independently and in the field
Legally entitled to work in Canada
Nice to Have
Real estate, mortgage,



or legal administration experience
Experience with SkySlope, Lofty, Follow Up Boss, OREA WebForms, or TRREB Matrix
Canva experience
Interest in pursuing a real estate licence
Compensation
$30,000–$35,000 annual salary
$100 bonus per closed team transaction
Health perks after probation
Performance-based growth opportunities
Potential real estate licence sponsorship after Year 1
Join a fast-growing, top-producing real estate team and build a long-term career in the industry.
How to Apply
To apply, send the following to [email protected] :
Your resume
A 1-minute video recording : introducing yourself and telling us why you're the right fit for this role. Record on your phone — we want to see your energy, how you present yourself, and how you communicate on camera.
A short written note answering these three questions:
- Why does this role interest you?
- Tell us about one time you solved a problem without being asked.
- What's your favourite tool or system for staying organized and managing follow-up?
Subject line:
"Kaizen Admin — [Your Name]"
We review every application personally. Applications without a video will not be considered. Top candidates will be invited to a 15-minute phone screen, followed by an in-person interview in Markham.

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📌 Real Estate Administrative Assistant (Ontario)
🏢 Socket.dev
📍 Ontario