POSITION SUMMARY
Henvey Inlet First Nation is seeking a full-time Lands Assistant to join our Administration. The Lands Assistant reports to the Lands Manager and is responsible for providing administrative and clerical support for land management, lease management, and all other services of the Henvey Inlet First Nation Lands Department. This position requires exceptional organization and interpersonal communication skills.

Henvey Inlet First Nation offers competitive wages, paid vacation and personal emergency days, an incredible pension and benefit package, on-site daycare services for working parents, fifteen paid federal, provincial and First Nations holidays, annual cultural leave, paid Christmas break, and half-day workdays every Friday.

MAIN RESPONSIBILITIES
The Lands Assistant will be responsible to:

Coordinate and prepare for Lands meetings by contacting members and developing and distributing meeting agendas and packages

Attend Lands meetings, take minutes and support Lands Advisory Committee as required

Record attendance and complete and submit cheque requisitions for LAC honoraria to the Director of Finance/Administration

File Lands documents and maintain Lands filing system in an organized manner

Prepare various letters and documents for the Lands Office

Assist the Lands Manager with preparation of the Lands Office's newsletters and reports

Provide support to the Lands Manager regarding lease management duties

Research information using the First Nations Land Registry system and analyze and interpret data related to the land and environment

Prepare documentation for the Lands Manager in relation to registering transactions into the database and maintain hard files of the Registry

Answer incoming calls to the Lands Office and provide information regarding Henvey Inlet First Nation Land Code laws, policies, and procedures as required

Assist and direct public to appropriate land management resources and contacts





Respond to general enquiries from the Membership and public and provide written correspondence as requested

Assist with specific Lands projects as outlined in the annualized work plan

Coordinate semi-annual community clean-ups

Assist Lands Manager with coordination of Wills & Estates workshops

Coordinate all catering needs for Lands workshops, meetings and events

Supervise and mentor summer students during the summer work term as requested

Research funding opportunities available to the Lands Department and submit funding proposals to Chief and Council for consideration

Submit approved funding proposals to the applicable Ministry for review and approval

Complete and submit funding reports for approved funding applications to the applicable Ministry as required

Draft and review various Lands policies as required

Create posters and notices on behalf of the Lands Department for distribution in the newsletter, building communication boards and HIFN website

Assist with the purchase of equipment and other materials needed for the Lands Department

Adhere to all HIFN Policies and Procedures

Take interest in continuous learning and maintain up-to-date knowledge on current industry standards, regulations, trends and practices

Attend and participate in lands management and other training courses and workshops when required

Attend and actively participate in mandatory staff and community meetings

Perform other duties as assigned from time-to-time by the Lands Manager, Director of Finance/Administration or Chief and Council

QUALIFICATIONS





Grade 12 diploma or equivalent required; College certificate or diploma in Lands Management, Natural or Renewal Resource Management, Environmental Studies or related field preferred

Previous Lands Management Administration experience an asset

Geographical Information System (GIS) and Global Positioning System (GPS) training is an asset

Strong computer and typing skills

Intermediate knowledge of Microsoft Work, Excel and PowerPoint preferred

Previous data collection and analysis experience

Working knowledge of the First Nations Land Management Act and Henvey Inlet First Nation Land Code Policies and Procedures a great asset

Valid Ontario Class G Driver's License with access to a reliable, insured vehicle

Possession of a valid Boat License an asset

Current First Aid and CPR Level C

Excellent customer service and interpersonal communication skills

Strong written and verbal communication skills

Strong public speaking and presentation skills

Exceptional organization and time-management skills

High level of personal integrity and ability to maintain strict confidentiality required

Excellent analytical and problem-solving skills

Ability to work independently and as part of a team

Strong attention to detail

Professional attitude and a strong work ethic

Willingness to travel for work and other meetings related to the LAB/RC First Nations Land Management when needed

HOURS OF WORK
Full time - 35.5 hrs/week

WORK LOCATION
In-office

REMUNERATION
$23/hr - $39/hr

START DATE
As soon as possible

APPLICATION DEADLINE
Open until filled

We thank all applicants, however only those selected for an interview will be contacted.

Henvey Inlet First Nation gives preference to all qualified First Nations people in accordance with Section 24(1) (a) of the Ontario Human Rights Code.

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📌 EO-Lands Assistant (Ontario)
🏢 Henvey Inlet First Nation
📍 Ontario