Research Project
Position Details
Position Information

Position Title
Supplier Administration Clerk

Department/Unit
Financial Services

Location
Halifax, Nova Scotia, Canada

Posting Number
S245-26

Employee Group
NSGEU Local 77

Position Type
Term

Duration of Contract (if applicable)
2 years

Employment Type
Full Time

Full-time Equivalency (FTE)
1.0

Salary
$27.60 - $34.94 per hour ($46,645- 59,042 per annum, 32.5 hours per week)

Classification
C5

Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary
Financial Services supports Dalhousie University’s academic, research, and administrative mandates through strategic financial and procurement services. Reporting to the Manager, Accounts Payable, the Supplier Administration Clerk provides operational and administrative support to supplier administration activities by maintaining accurate supplier data, ensuring compliance with supplier requirements, supporting supplier onboarding and registration, responding to supplier and campus inquiries, and facilitating effective supplier-related processes and communications across the university.

Key Responsibilities

Manage supplier onboarding, registration,



and master data administration by reviewing supplier information and documentation for accuracy, completeness, compliance, and proper system classification; monitor supplier registration activity, intake requests, and initiate required supplier setup processes.

Serve as the primary point of contact for supplier inquiries, providing support with registration, transaction-related questions, and resolution of technical or procedural issues.

Maintain supplier records, including insurance certificates, tax documentation, certifications, and diversity information, while monitoring compliance requirements, identifying incomplete or exceptional submissions and escalating exceptions as needed.

Prepare and distribute reports on supplier compliance, diversity participation, and key performance metrics, while supporting tracking, monitoring, and follow-up activities.

Drive continuous improvement of supplier administration processes by identifying efficiencies, supporting system enhancements, collaborating with cross-functional teams, and maintaining process documentation and user guides.

Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Post-secondary diploma or certificate in Business, Accounting, Supply Chain Management, or a related field, combined with a minimum of 2 years of experience in supplier administration, accounts payable, supplier support, or a similar high-volume,



customer-focused environment.

Experience maintaining accurate records, reviewing documentation, and ensuring compliance with established policies, procedures, and data standards.

Strong customer service and relationship-building skills with the ability to effectively support and communicate with internal and external stakeholders.

Demonstrated ability to work independently, prioritize competing tasks, and exercise sound judgment within established guidelines.

Proficiency with ERP systems, supplier management platforms, and Microsoft Office applications, including advanced Excel functions (such as Pivot Tables and VLOOKUPs), with experience working in automated purchase order, invoicing, expense reimbursement, or accounts payable environments. Demonstrated robust analytical, organizational, and attention-to-detail skills.

Assets

Experience working with supplier onboarding, supplier master data management, or procurement-related processes.

Knowledge of accounts payable processes and supplier payment administration.

Familiarity with university, public sector, or other large, complex organizational environments.

Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular:

Respect & Inclusion

Adaptability

Knowledge & Thinking Skills

Communication

Service

Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Posting Detail Information
Number of Vacancies 1

Open Date 08/06/2026

Close Date 08/20/2026

Open Until Filled No

Quick Link for Direct Access to Posting
https://dal.peopleadmin.ca/postings/21923

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📌 Supplier Administration Clerk (Nova Scotia)
🏢 Dalhousie University
📍 Nova Scotia