Company Description
UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it’s only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

www.uhn.ca

Job Description
Union
Non-Union

Number of vacancies
1

New or Replacement Position
Replacement

Site
Toronto Western Hospital

Department
Schroeder Arthritis Institute, Outpatient Clinics

Reports to




Clinic Manager / Hand Surgeon

Salary Range
$23.14 to $28.92

Hours
37.5 hours per week

Shifts
Days

Status
Permanent Full Time

Closing Date
August 20, 2026

Position Summary
The Schroeder Arthritis Institute is the largest multidisciplinary arthritis hub in Canada, integrating medical, surgical and basic science aspects of Hand, Orthopedics, Osteoporosis and Rheumatology with a goal of making a global impact in discovery, learning and patient care.

Duties

Utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel

Provides word processing/typing services for assigned personnel

Performs reception responsibilities

Maintains written and/or electronic calendar/schedules

Administers and monitoring billing procedures and budgeting records

Provides support with small and/or informal meetings/events

Maintains and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats

Provides functional supervision to lower classified clerical position(s)

Ensures the efficient operation of the office

Qualifications

Completion of Secondary School or recognized equivalent

Completion of a recognized post-secondary office/medical administration program at the certificate level or equivalent

Two (2) years related administrative support experience

Experience working with EPIC EMR for managing referrals, appointment scheduling, and standard clinical operations is required

Experience working with financials and billing is an asset





Previous on-the-job computer/word-processing in a Microsoft Office environment is preferred

Experience working in a health care environment is an asset

Fluency in a second language is considered an asset (e.g., French)

Knowledge of medical terminology is an asset

Excellent organizational and time management skills

Excellent interpersonal, verbal and written communication skills

Able to operate effectively in an interdisciplinary team

Additional Information
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages

Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)

Close access to Transit and UHN shuttle service

A flexible work environment

Opportunities for development and promotions within a large organization

Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN uses email to communicate with selected candidates. Please ensure you check your email regularly. At University Health Network (UHN), artificial intelligence technologies may be used to assist in the screening, assessment, and selection of candidates for this position.

UHN is an equal prospect employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

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📌 Administrative Assistant I, Medical (Ontario)
🏢 University Health Network
📍 Ontario