Build the Future with us!
We build relationships. We build Communities. We build the Future. At Lindsay Construction, we have been growing the communities of Atlantic Canada for over 60 years and we want you to join us! Be part of something great and feel the impact you make on the community you live in.

Reporting to the Human Resources Operations Manager, the Office Administrator serves as the office receptionist/front desk representative and provides a warm and professional first impression and presence in the reception area to internal and external stakeholders. The Office Administrator also supports project and office team members with a variety of administrative tasks.

Position Benefits

Competitive salary

Annual Incentive Plan

Employee Health Benefits

Group RRSP with 4% matching

On-site gym facilities and an annual health and wellness reimbursement

Frequent social and community-based events

Opportunities to collaborate closely with senior personnel and other departments

Position Responsibilities

Serve as the face of the organization to greet visitors, answer telephones, and accept/arrange deliveries

Assist with general inquiries; direct visitors to appropriate location (e.g., office, boardroom, and other office areas/rooms); provide coffee, tea, and water as requested

Manage incoming and outgoing telephone calls, including coverage for other offices

Maintain a clean, tidy front reception and coffee area

Book travel and accommodations

Coordinate maintenance of office equipment (e.g., verify printers are stocked with paper and toner, troubleshoot problems,



communicate with IT or repair service providers as necessary)

Coordinate incoming and outgoing mail (e.g., sort and distribute incoming mail, prepare packages for courier or mail)

Create and maintain electronic and paper files of reports and job site documents

Prepare and distribute meeting minutes

Create and maintain project files

Assist Contract Administration Coordinators in overflow workload

Prepare and assemble Operation and Maintenance manuals

Maintain incoming and outgoing job site documents and facilitate job related correspondences as required by project teams.

Assist project teams (e.g., collection, reproduction, distribution, control, and filing of job documents)

Job Requirements

Post-secondary education in Administration or a related discipline, or equivalent experience

Experience in an administrative support role

General knowledge of standard office procedures

Strong attention to detail and strong organizational skills

Ability to respond promptly to changing demands to assist in meeting critical deadlines

Ability to work independently and collaboratively

Proficient in the general use of computers, particularly with Microsoft Word, Teams, Excel, and Outlook

Ability to work productively on several projects at once while handling frequent interruptions

Ability to respond to inquiries or complaints from internal and external stakeholders

Professionalism, maturity, and judgment and maintaining a skilled business appearance

Willingness to learn new things

Strong work ethic and self-motivated

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📌 Office Administrator (Nova Scotia)
🏢 Lindsay Construction
📍 Nova Scotia