Ranked a Best Employer in Canada for 25 years, Bennett Jones is one of Canada’s premier business law firms and home to 450 lawyers and business advisors. With deep experience in complex transactions and litigation matters, and offices in Calgary, Edmonton, Montréal, Toronto, Vancouver and New York, the firm is well equipped to advise businesses and investors with Canadian ventures and connect Canadian businesses and investors with opportunities around the world. Serving clients since 1922, we are proud to be the firm that businesses trust with their most complex legal matters.

We are currently recruiting for the following role in our Toronto office: Assistant, Client & Business Development

The Role
This role is a key part of the firm's Client and Business Development (“CBD”) Department, providing administrative support to the Chief Marketing Officer and supporting our firm wide business development, marketing, and communications initiatives. The incumbent will demonstrate strong skills in organization, budget and expense management, and calendar and email management, and a manner that lets them interact collaboratively with firm leaders, lawyers, legal assistants and department colleagues.

Essential Functions
Budgets, Invoicing, Merchandise, Events and Sponsorships

Support overall CBD budget management, invoice processing and classification of department expenses, credit card reconciliations, annual forecasting and budget compliance reviews and liaising with the Accounting Team in respect of department expenses

Manage deadlines and process payments for advertising,



publishing and other branding and marketing initiatives and other vendors as required

Assist with fulfillment and tracking of requests for branded merchandise and manage local inventory

Work closely with the Events and Client Programs team to fulfill and track in Interaction requests for branded merchandise orders and all local inventory

Identify and track email bounce-backs, ensuring they are organized in the appropriate folders and communicated to the CRM team

Provide support to the Sponsorships team, including processing payment and coordinating with the Events and Marcomms teams on logistics

Calendar and Document Management

Support of Department Leadership's calendar, email, and other administrative tasks including expense management, filing, travel and meeting bookings, email screening and organization

Schedule and facilitate photo shoots for lawyers and senior staff and ensure prompt payment to external providers

Provide certain project management support for our Business Development team, including maintenance of documents and files related to Business Development programs, and assistance with scheduling and coordinating of meetings for Business Development, or other BD-related meetings





Assist with scheduling and coordination of CBD Department meetings

Content Management

As a member of the firm's Intranet Content Management Team, assist with processing and coordinating updates to the Intranet

Provide overflow support for select website content requirements, including job postings, removals of lawyers and staff, gathering published content and updating lawyer bios

Other projects and duties as assigned

Qualifications

3+ years or more of relevant experience preferably in a corporate environment

Post-secondary studies in business, marketing, communications or public relations is an asset

Self-starter with excellent attention to detail and multi-tasking skills

Excellent organizational and time management skills

Superior technical knowledge of Microsoft Office and an overall tech savvy nature

Exhibits a strong work ethic with the ability to maintain confidentiality and discretion

Displays professionalism and has highly developed interpersonal skills with a “can-do” attitude

Ability to communicate effectively and in a timely manner with clients, vendors and other members of the team

Flexible and able to work in a quick-paced environment while juggling conflicting priorities and exercising judgment to elevate issues to Department Leadership where appropriate

This role may require occasional early morning and/or evening coverage (overtime eligible)

Additional Details

Compensation: $50,000 - $60,000 per annum

Vacancy: This position is for an existing vacancy

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📌 Assistant, Client & Business Development (Ontario)
🏢 Bennett Jones
📍 Ontario