Logistics and Administrative Coordinator
Easy Recycling is a plastics trading company managing ocean freight shipments across multiple international lanes. We're looking for a detail-oriented Logistics & Administrative Coordinator to own the day-to-day logistics operations that keep our trading business moving - from freight rate management to booking coordination to shipping documentation. This role well suited to someone who is organized, communicates clearly and promptly over email, and is comfortable juggling multiple shipments, forwarders, and suppliers at once.

What You’ll Do
Freight Rate Management

Communicate with ocean freight forwarders to request and gather rate quotes

Ensure quotes include all required details (ocean freight, BL fee, free time/detention days at POD, validity, routing, etc.)

Maintain and update the rate sheet as new quotes come in

Track rate validity and proactively follow up to renew rates before they expire

Compare rates across forwarders to support sourcing decisions

Bookings & Forwarder Coordination

Place bookings with forwarders once rates and shipment details are confirmed

Ensure bookings are made on time to meet cutoffs and cargo-ready dates

Follow up on outstanding rate requests and bookings to keep things moving





Track booking status and flag any delays or issues

Help schedule bookings and loading dates with suppliers

Check in on loading status and cargo readiness

Request shipping documentation from suppliers in a timely manner

Documentation

Review draft Bills of Lading (BL) to confirm they match customer and shipment requirements

Help issue proformas, purchase orders, and final invoices

Prepare and send complete loading packets with all required documents to relevant parties

What We’re Looking For

Strong written communication skills - you’ll be emailing forwarders and suppliers daily

Highly organized, with the ability to track multiple open requests, bookings, and shipments simultaneously

Comfortable with deadlines and proactive about following up before things fall through the cracks

Attention to detail, especially when reviewing shipping documents against requirements

Experience with logistics, freight forwarding, international trade, or import/export administration is a plus, but not required - we’re happy to train the right person

Reliable internet connection and availability during standard business hours

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📌 Logistics and Administrative Coordinator (Saskatchewan)
🏢 Steinbachonline
📍 Saskatchewan