The Administrative Assistant III reports to a Manager and provides coordination and support in the areas of the regional reports, regional information tracking, ESAT, regional newsletters and in some cases supervises other Administrative Assistants.
The Administrative Assistant III will perform general office duties and support for the site based FM Team in accordance with BGIS standards and procedures.
Duties performed may include word processing, report development, file organization and maintenance, operation of office equipment, answering telephone and greeting visitors. Duties also include processing accounts payable invoices, maintain safety records, manage on site Worker’s Compensation files, and assist with payroll issues, management of Computerized Maintenance Management System (CMMS) and maintaining training records which may include opening and closing work orders, maintaining equipment status, managing work order back log, and maintaining inventory tracking and purchasing systems.
KEY DUTIES & RESPONSIBILITIES
Carry out the day-to-day execution of clerical duties to ensure BGIS operations are provided with administrative support
Coordinate regional reports and perform preliminary analysis
Coordinate corporate initiatives throughout the region
Track regional priorities and ensure that information is tracked and compiled as requested
Coordinate ESAT information and dissemination
Coordinate regional conferences/meetings; prepare logistics and develop preliminary agenda
Prepare initial content of newsletter/communications for the region (i.e. Vision Articles, Tenant Newsletters, etc.)
Prepare/review information prior to Portfolio Manager’s approval of documents regarding the accuracy of content
In some cases, enter and update Team Members’ information in HRMS.
Other related general administrative duties as required
Other duties as assigned
KNOWLEDGE & SKILLS
Requires three (3) to five (5) years of administrative experience
Excellent computer skills, proficient with MS Office
Self-motivated
Ability to work independently with little or no supervision
Ability to type a minimum of 50 words per minute accurately
Excellent interpersonal skills
Effective leadership skills – may have personnel to manage
Robust time management skills and organizational skills
Strong written and verbal communication skills
Previous hospital experience is an asset
Licenses and/or Professional Accreditation
None required
This is a regular, full-time position with a salary range of $47,118 - $58,897 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.
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📌 Administrative Assistant III (Ontario)
🏢 BGIS
📍 Ontario