Future Opening: Assistant to President of Operations
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We are seeking an exceptional Assistant to support the President of operations of a fast-growing law firm. This is not a typical administrative position. We are looking for someone who thrives in a rapid-paced environment, anticipates needs before they arise, solves problems independently, and enjoys creating order from complexity.

This role blends executive support with personal assistance. One moment you may be coordinating a multi-office expansion or managing executive meetings, and the next you may be arranging travel, coordinating home vendors, or picking up supplies for an event.

If you love organization, enjoy being the person who keeps everything running smoothly, and take pride in making someone else's life easier, we would love to meet you.

Responsibilities

Manage a complex executive calendar and schedule priorities

Coordinate meetings, travel, and appointments

Screen and prioritize emails and communications

Prepare agendas, reports, and meeting materials

Track projects, deadlines, and follow-up items

Coordinate with attorneys, managers, vendors, and clients

Assist with office expansion projects and vendor management

Research solutions and present recommendations

Handle highly confidential information with discretion

Personal Assistance

Coordinate personal appointments and family schedules

Run local errands and pick up supplies

Manage household vendors and maintenance appointments

Coordinate travel itineraries and reservationsPurchase gifts, office supplies, and personal items

Assist with event planning and special projects

Help organize both business and personal priorities

The ideal candidate is

Highly organized and detail-oriented

Resourceful and proactive

Calm under pressure

Professional and polished

Trustworthy and discreet

Comfortable juggling multiple priorities

Able to work independently with minimal supervision

Tech-savvy and quick to learn new systems





Qualifications

Minimum of 3 years of executive assistant, office management, or comparable administrative experience

Excellent written and verbal communication skills

Good with children

Strong proficiency with Microsoft Office

Valid driver's license and reliable transportation

Ability to lift and transport packages up to 25 pounds

Local travel throughout the Tampa Bay area as needed

Preferred Experience

Supporting a business owner or executive

Project coordination

Calendar management

Professional services or law firm experience

E-Verify Notice
Zoecklein Law participates in the federal E-Verify program. Upon hire, all employees will be required to complete Form I-9 and provide documentation verifying their identity and authorization to work in the United States, as required by federal law.

Equal Opportunity Employer
Zoecklein Law is an Equal Opportunity Employer. We are committed to creating an inclusive workplace and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Compensation: $20.00 - $26.00 per hour

At Zoecklein Law P.A., our mission is clear: to provide exceptional legal services with integrity and empathy. We prioritize our clients and focus on trust and respect in every interaction. We stay at the forefront of our field to offer relevant legal counsel. Our firm is designed with the singular purpose of helping Floridians deal with the challenges of Wills, Trusts and Estates and Real Estate.

Describe a time you successfully managed multiple priorities with little direction. How did you stay organized and ensure nothing fell through the cracks? *

This position includes picking up three children from school each weekday. Are you comfortable with this responsibility, do you have a valid driver's license, a clean driving record, and reliable transportation? *

Referral code from a current employee If no code provided, add their name instead.

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📌 Assistant to President of Operations (Manitoba)
🏢 ZOECKLEIN LAW PA
📍 Manitoba