Full job description Who We Are Vasto Builders is a fast-growing construction company based in Vancouver, specializing in design-build, general contracting, and development consulting.

We partner with government and non-profit organizations to deliver high-quality, sustainable, and innovative building solutions.

From multi-family housing to institutional and commercial projects, we are committed to excellence, collaboration, and community impact.

About Position This role is ideal for someone who enjoy detail-oriented and organized working style.

From greeting guests and managing facilities to assisting HR and finance functions, your work will help keep our operations running smoothly.

Key Responsibilities Front desk and reception: Manage incoming calls, correspondence, and courier deliveries, maintaining an organized reception area at all times.

Inventory: Maintain inventory of office equipment and supplies; monitor stock levels and restock proactively.

Help with scheduling, coordinating meetings, and handling basic reception tasks.

Keep files, records, and financial documents well organized, both digitally and in hard copy.

Assist with purchasing and communicate with vendors for office supplies. IT admin: Onboard new hires (email/access), manage software subscriptions, and track company hardware assets.

Assist with accounts payable and accounts receivable, including processing vendor invoices, subcontractor invoices, and customer billings.

Review invoices, receipts, purchase orders,



and supporting documents to ensure accuracy and proper coding to the correct project or cost category.

Maintain organized accounting records for construction projects, including contracts, change orders, invoices, payment certificates, and backup documents.

Prepare and process payments to vendors, subcontractors, and suppliers in accordance with company procedures and approval requirements.

Assist with bank reconciliations, credit card reconciliations, and monthly accounting close procedures.

Support payroll, timesheet review, expense reimbursement, GST/PST filing, and other administrative accounting tasks as needed.

Event coordination: Organize company events, meetings, and team-building activities, including venue booking, agenda planning, and logistics management.

Qualifications Degree or diploma in Business Administration, Finance/Accounting, or a related field. 13 years of experience in office administration, executive support, or a similar role.

Advanced Excel skills are required Hold a valid driver license and own a reliable vehicle.

Robust attention to detail.

Excellent organizational skills with the ability to handle multiple priorities.

Strong written and verbal communication skills.

Interest in the building construction field is a plus, but not required.

Job Types: Full-time, Permanent Pay: $43,$48, per year Experience: Accounting: 1 year (preferred) Office Administration: 1 year (preferred) Language: Mandarin (preferred) Licence/Certification: Driving Licence (preferred) Work Location: In person

📌 Accountant Assistant (Burnaby)
🏢 Sprott Shaw College
📍 Burnaby