About Us:

Ex Animo Coffee & Pastry is a fast growing wholesale facility, selling delicious pastries and fresh roasted coffee in the Greater Vancouver Area. We’re looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly.

Position Summary:
The Office Administrator / Bookkeeper will play a key role in the day-to-day operations of our business. This involves managing administrative tasks, bookkeeping, and providing support to our production teams. You will be the go-to person for ensuring our financial records are accurate and our office stays organized and efficient.

Responsibilities:

Bookkeeping:

- Maintain accurate financial records using QuickBooks or similar software
- Process accounts payable and receivable
- Reconcile bank and credit card statements
- Prepare monthly financial reports for management
- Perform basic bookkeeping (Cash, AP, AR and inventory)
- Generate invoices and process the payment

Office Administration:

- Answer phone calls and emails professionally, provide phone etiquette and excellent customer service to clients and visitors
- Maintain filing systems and company records




- Assist with order entry, invoicing, and customer account management
- Assist in organizing daily orders and communicating with roasting and kitchen staff
- Handle shipments to Canada and USA
- Organize and maintain physical and electronic files and records
- Assist in the development and implementation of office policies and procedures

Requirements:

- 3+ years of experience in bookkeeping and office administration
- Proficiency with QuickBooks (or similar software) and Microsoft Office Suite
- Strong proficiency with Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Excellent communication skills, both written and verbal
- Experience in the food industry is a plus, but not required
- Someone looking to grow with the Company
- Self starter

We offer competitive compensation based on experience.

If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you!

Job Type: Full time

Pay: $23.00-$28.00 per hour

Work Location: In person

📌 Office Administrator/Bookkeeper (Burnaby)
🏢 Ex Animo Coffee & Pastry
📍 Burnaby