Position Summary

The Purchasing & Logistics Coordinator is responsible for coordinating purchasing, procurement, inventory, receiving, and logistics activities within a federally regulated environment. This is a hands-on, detail-oriented position requiring strong organization, communication, and problem-solving skills, along with a commitment to compliance and accurate recordkeeping.

The successful candidate will work closely with internal departments and external vendors to ensure materials, supplies, equipment, and other operational requirements are purchased, received, documented, and delivered efficiently and on time.

Key Responsibilities

- Coordinate the purchasing of materials, supplies, equipment, packaging, and other operational requirements.
- Prepare and process purchase orders and ensure appropriate approvals are obtained.
- Source and communicate with approved vendors regarding pricing, availability, lead times, and delivery schedules.
- Monitor outstanding purchase orders and follow up on backorders, delays, shortages, and discrepancies.
- Coordinate inbound and outbound shipments, deliveries, pickups, and inter-location transfers.
- Verify received goods against purchase orders, invoices, packing slips, and shipping documentation.
- Support inventory counts, reconciliations, and accurate inventory records.
- Maintain organized purchasing, receiving, shipping, supplier, and inventory documentation.
- Ensure purchasing and logistics activities comply with Health Canada requirements, federal regulations, company SOPs, and internal policies.
- Maintain accurate documentation to support traceability, audits, inspections, and internal reporting.
- Identify and promptly escalate discrepancies, damaged goods, shortages, incorrect shipments, or potential compliance concerns.




- Work closely with Operations, Production, Inventory, Quality Assurance, Finance, and Management to ensure operational requirements are met.
- Assist with supplier onboarding, vendor performance monitoring, and maintaining approved supplier records.
- Assist with reviewing pricing and identifying opportunities for cost savings and improved purchasing efficiency.
- Provide updates to management regarding outstanding orders, supply concerns, and potential operational risks.
- Identify opportunities to improve purchasing, inventory, and logistics processes.

Qualifications

- 2–4 years of experience in purchasing, procurement, logistics, supply chain, inventory, or a related field.
- Experience working within a regulated environment is considered an asset.
- Robust organizational and time-management skills.
- Excellent attention to detail and documentation abilities.
- Strong communication and vendor management skills.
- Effective problem-solving and analytical abilities.
- Proficiency with Microsoft Office, particularly Excel.
- Experience with purchasing, inventory management, ERP, or procurement systems is an asset.
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Ability to work independently while also collaborating effectively with multiple departments.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

- Dental care
- Extended health care
- On-site parking
- Paid time off

Application question(s):

- Please provide email and phone number for future communications.

Education:

- Bachelor's Degree (preferred)

Experience:

- Purchasing: 3 years (preferred)
- Logistics: 2 years (preferred)
- Supplier management: 2 years (preferred)
- Production Facility: 2 years (preferred)

Work Location: In person

📌 Purchasing & Logistics Coordinator (Canada)
🏢 Important Company of the Sector
📍 Canada