Company Info:

Maxspan Building Systems is a leading provider of custom steel building solutions, delivering high-quality structures for commercial, industrial, agricultural, and institutional applications. Located in Tillsonburg, ON, we are looking for a versatile, organized, and hands-on Office Administrator/Project Coordinator to join our growing team.

This is an excellent opportunity for someone who enjoys variety in their work, is comfortable in both an office and construction environment, and takes pride in helping projects run smoothly from quote to completion.

General Overview:

As the Office Administrator / Project Coordinator, you'll play a key role in supporting day-to-day business operations. You'll prepare customer quotations, coordinate material orders, assist with basic building layouts and design drafting, communicate with customers and suppliers, and provide occasional assistance on project sites when operational needs require.

This position is ideal for someone who enjoys balancing administrative responsibilities with technical work and isn't afraid to roll up their sleeves when needed.

Key Responsibilities:

- Prepare accurate customer quotations and estimates.
- Communicate with customers regarding project requirements and product information.
- Order building materials and coordinate deliveries with suppliers.
- Track material availability and project schedules.
- Assist with drafting building layouts and basic steel building designs.
- Read and interpret architectural, structural, and construction drawings.
- Support team members with documentation and project coordination.
- Maintain organized project files, purchase orders, and customer records.
- Coordinate with suppliers, subcontractors, and internal team members.
- Answer customer inquiries and provide exceptional customer service.
- Manage inventory and office administration.
- Provide occasional support on active job sites during slower office periods, including assisting with project coordination, material organization, site measurements, quality checks,



or other general support duties.
- Perform other administrative and operational duties as assigned.

Competencies and Qualifications:

- Previous experience in an office administration, project coordination, estimating, construction, or building supply environment is considered an asset.
- Experience preparing customer quotes or estimates.
- Ability to read and interpret construction, architectural, or structural drawings.
- Experience with steel buildings or the construction industry is preferred.
- Strong organizational and time management skills.
- Excellent customer service and English communication abilities.
- High attention to detail and accuracy.
- Ability to prioritize multiple tasks in a fast-paced environment.
- Comfortable working independently and as part of a team.
- Safety conscious and excellent team player with the desire for excellent customer service.

Technical Skills

- Proficiency with Microsoft Office (Word, Excel, Outlook).
- Experience using estimating, drafting, or design software is an asset.
- Ability to learn company-specific software and systems.
- Basic drafting or CAD experience is considered an asset.

Why Join Maxspan Building Systems?

- Competitive compensation based on experience.
- Cooperative and supportive team environment.
- Diverse responsibilities that keep every day interesting.
- Growing company committed to quality and innovation.

If you have the required background and are looking to work hard with a growing company that promotes excellent customer service and exceptional quality and safety, please respond to this ad, in confidence.

In accordance with the Ontario Human Right code and Accessibility for Ontarians with Disability Act, 2005 (AODA), we are committed to meeting the needs of people with disabilities and will do so by preventing and removing barriers to accessibility in all parts of the hiring process. Reasonable accommodations will be provided when raised with the hiring manager.

We thank all candidates who apply, however, only those selected for an interview will be contacted.

Work Location: In person

📌 Office Administrator/Project Coordinator (Canada)
🏢 Maxspan Building Systems
📍 Canada