Job description

Per Se Hospitality Group is now looking for a full time, strong career minded, Office Manager to join our team. We're a growing restaurant concept looking for someone with a positive, energetic attitude that is willing to grow with the company.

Requirements

- Experience in restaurant administration or accounting for high-volume, upper casual or fine dining establishments in BC, Canada.
- Highly organized, accountable, and reliable, with strong attention to detail and integrity.
- Exceptional time management skills and ability to meet tight deadlines in a dynamic environment.
- Robust passion for hospitality and understanding of restaurant operations.
- Able to work independently with minimal supervision and manage multiple priorities efficiently.
- Proficient in Microsoft Office Suite and Pay works; experience with Margin Edge, Toast POS, and ANYDAY considered an asset.

Responsibilities

Financial Reconciliation and Reporting

- Accurately reconcile daily sales and payment reports from the POS system.
- Verify and record deposits, ensuring all cash and electronic transactions are balanced and properly documented.
- Maintain accurate financial data for weekly and monthly reporting in collaboration with accounting.

Tip Management

- Manage and reconcile daily tip reports using ANYDAY.
- Ensure accurate and timely distribution of tips in compliance with company policies and labor standards.
- Maintain detailed records of all tip allocations and adjustments for audit and payroll purposes.

Payroll Preparation (Payworks)

- Prepare and process weekly payroll through Payworks,



including regular hours, overtime, and statutory holiday pay.
- Conduct daily missed punch and timecard audits to ensure data accuracy.
- Maintain up-to-date employee records and documentation required for payroll processing.
- Assist with onboarding paperwork and setup for new hires.

Data Entry and Accounting Support

- Enter and verify invoices in MarginEdge and accounting software.
- Track and reconcile vendor invoices, ensuring proper coding and timely submission for payment.
- Assist in maintaining accurate cost data and vendor information to support margin and cost analysis.
- Assist in monthly inventory counts, if necessary.

Administrative Support

- Support management with financial summaries, reporting, and data validation.
- Ensure compliance with internal controls, audit requirements, and confidentiality of financial and payroll data.
- Contribute to process improvements to enhance efficiency and accuracy in financial administration.
- Weekend/Holiday availability required.

Office Management

- Organizes office operations and procedures; controls correspondence; manages filing systems.
- Performs or assigns clerical functions.




- Manages office policies by establishing and maintaining standards and procedures; measuring results against standards; making necessary adjustments.
- Maintains office efficiency by planning and implementing office systems, layouts, and equipment.

Procurement

- Reviews and approves supply requisitions.
- Corporate Office Liaison.

Inventory

- Menu updates and inventory
- FOH and BOH Supply ordering
- Receives and verify invoices and requisitions for goods and services.

Deposits

- Reconciles end of day POS reports, reconcile cash, prepare deposits and summarize guest receipts.

Liaison

- Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
- Contributes to team effort by accomplishing related results as needed.
- Ensure employees follow company policies and procedures.
- Corresponds with guests to answer special requests or questions regarding the restaurant.

Additional duties

- office relief and data entry for inventory systems and accounting
- Provide general office coverage for all Vancouver locations when required
- Perform accurate data entry for accounting and inventory systems (food and beverage tracking, vendor invoices, POS reports, etc)

Benefits

- Competitive Salary
- Pay review (after set time frame)
- Daily free meal when working.
- Staff Discounts
- Supportive team working environment!
- Paid time off (after set time frame)
- Medical and Dental (after set time frame)

Job Type: Full-time

Pay: $25.00 per hour

Work Location: In person

📌 Office Manager (Canada)
🏢 Per se hospitality group Social Corner
📍 Canada