Job Overview
We are seeking a highly organized, qualified, and proactive Executive Assistant to provide high-level administrative and operational support. This role requires exceptional communication skills, discretion, and the ability to manage priorities in a fast-paced environment. The successful candidate will act as a key liaison between the President and internal teams, clients, and external professionals.

Duties

- Manage and maintain the President’s calendar, scheduling meetings, calls, and travel
- Draft, edit, and proofread correspondence, reports, presentations, and other documents
- Coordinate logistics for meetings and conferences, including scheduling, expense reporting, and preparation of meeting materials.
- Research and address issues or concerns directed to senior leadership, providing recommendations or follow-up actions as needed.
- Support Board activities by organizing meetings, preparing agendas and recording minutes
- Assist with client relationship management, proposals, presentations, and account planning.
- Collaborate with peers and provide backup support to the team.




- Handle additional administrative duties as required, including document management and personal support.

Qualifications

- Bachelors degree in a related field
- 3+ years of executive-level administrative experience.
- Proven experience as an Executive Assistant or in a senior administrative support role
- Excellent written and verbal communication skills
- Strong ability to draft qualified correspondence and documents independently
- Confidence and professionalism when communicating with clients, lawyers, and senior executives
- Exceptional organizational and time-management skills
- Ability to anticipate needs, take initiative, and work with minimal supervision
- High level of discretion, professionalism, and attention to detail
- Proficiency with Microsoft Office / Google Workspace and scheduling tools

Job Type: Full-time

Pay: $60,000.00-$100,000.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Executive Assistant (Canada)
🏢 Wave Homes
📍 Canada