Overview

We are seeking a dynamic and detail-oriented Office Administrator/Bookkeeper to join our team! This vital role combines administrative expertise with financial management, ensuring smooth daily operations and accurate bookkeeping. The ideal candidate will bring enthusiasm, organizational prowess, and a proactive attitude to support our office functions and financial processes. This paid position offers an exciting opportunity to contribute to a professional environment where your skills make a real impact.

Duties

- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and providing excellent customer service.
- Perform data entry tasks with precision, maintaining accurate records of transactions, appointments, and client information.
- Handle all aspects of bookkeeping using Sage 50, including invoicing, receiving payments, issuing cheques, expense tracking, and bank reconciliations.
- Maintain organized filing systems for documents, correspondence, and financial records—both digital (Google Workspace, Microsoft Office) and physical files.
- Support administrative functions such as proofreading documents, scheduling appointments, and managing calendar updates.
- Assist with legal documentation including Leases, Annexure to Leases, etc.




- Provide customer support by addressing inquiries professionally and ensuring a positive experience at the front desk.
- Work closely with tradesmen to ensure prompt, efficient work completion.

Requirements

- Proven clerical experience with robust organizational skills and attention to detail.
- Proficiency in Sage 50 for bookkeeping tasks; familiarity with Microsoft Office Suite (Word, Excel, Outlook).
- Excellent computer skills including data entry, typing accuracy, and familiarity with multi-line phone systems.
- Prior experience in office administration or customer service roles; legal experience is a plus.
- Strong phone etiquette and ability to handle front desk duties efficiently while managing multiple tasks simultaneously.
- Knowledge of filing systems, proofing documents for accuracy, and maintaining confidentiality of sensitive information.
- Ability to work independently with minimal supervision while collaborating effectively within a team environment.

Join us in creating an organized workspace where your administrative talents shine! This role is perfect for someone eager to develop their career in office management while supporting daily business operations with enthusiasm and professionalism.

Pay: $24.00-$26.00 per hour

Benefits:

- On-site parking

Work Location: In person

📌 Office Administrator/Bookkeeper (Canada)
🏢 Squareco Properties
📍 Canada