Title: Administrative Assistant - Junior

Duration: 2026-09-01 to 2027-03-31 (18 Months possible extension)

Location: Calgary, AB & Edmonton, AB (3 - 4 Days Hybrid)

Work Location:

1240 KENSINGTON RD NW

Calgary

Alberta

CAN

T2N 3P7

7000 113 Street NW

Edmonton, AB T6H 5T6

Description:

Position Summary

The Administrative Assistant provides administrative and operational support to the team by managing incoming and outgoing correspondence, maintaining office resources and records, processing documents, and supporting day-to-day office operations. This role helps ensure information is handled accurately, efficiently, and in accordance with established procedures.

Key Responsibilities

- Provide general administrative support to program staff and management.

- Receive, sort, distribute, and process incoming and outgoing mail and correspondence.

- Process, scan, file, and route documents to appropriate staff, teams, and mailboxes.

- Maintain accurate records and ensure documentation is filed and stored according to established procedures.

- Support document management activities, including reviewing, tracking, and preparing materials for management approval and signature.





- Assist with data entry, electronic document management, and record maintenance.

- Monitor and maintain office supplies, forms, envelopes, and other administrative resources.

- Coordinate and distribute inter-office mail and courier items.

- Respond to routine inquiries and direct requests to the appropriate area for follow-up.

- Support administrative processes related to program applications, verification activities, and client documentation.

- Ensure confidential and sensitive information is handled appropriately and securely.

- Assist with special projects and other administrative duties as assigned.

Knowledge, Skills, and Abilities

- Strong organizational and time-management skills.

- Excellent attention to detail and accuracy.

- Ability to manage multiple priorities and meet deadlines.

- Strong verbal and written English communication skills.

- Ability to maintain confidentiality and exercise sound judgment.

- Proficiency with Microsoft Office applications and electronic document management systems.

- Ability to work independently and collaboratively in a team setting.

📌 Administrative Assistant - Junior 981 (Canada)
🏢 I8IS
📍 Canada