Job Description - Accounts Payable Clerk

Descon is a full service commercial contractor/construction company and specializes in attainable multi-unit housing projects for seniors. Our sister company is also a Tarion licensed home and condo builder under the HCRA. New construction, renovations, complete design-build services, and property management, Descon has the experience and expertise to assist with your next project.

Position Summary:

The Accounts Payable Clerk will be responsible for supporting the day-to-day accounting functions of the company, with a primary focus on processing supplier and subcontractor invoices, maintaining accurate vendor records, reconciling accounts, and ensuring expenses are properly allocated to construction projects and cost codes. This is an excellent opportunity for someone who enjoys working with numbers, takes pride in accuracy, and thrives in a busy construction environment where priorities can change quickly.

Position Responsibilities:

· Receive, review, code, and process supplier and subcontractor invoices accurately and on time.

· Match invoices to purchase orders and other supporting documentation.

· Verify that invoices have appropriate approvals prior to processing.

· Ensure expenses are allocated to the correct construction project, cost code, department, and general ledger account.

· Identify discrepancies between purchase orders, invoices, quantities received, and pricing, and work with the appropriate team members to resolve them.

· Enter invoices and related information into the company's accounting system.





· Maintain accurate and organized accounts payable records, both electronically and where required in hard copy.

· Reconcile vendor statements and investigate outstanding or missing invoices and credits.

· Respond professionally to supplier and subcontractor inquiries regarding invoices and payment status.

· Maintain current vendor information, including payment details, contact information, and supporting documentation.

· Assist with credit applications and the setup of new suppliers and subcontractors.

· Track outstanding purchase orders and follow up on incomplete or missing documentation.

· Assist with company credit card reconciliations.

· Support month-end accounting procedures, including accounts payable reconciliations and outstanding invoice reviews.

· Assist with year-end accounting and audit requests as required.

· Work closely with Project Managers, Site Supervisors, purchasing personnel, and the accounting team to ensure accurate project costing.

· Maintain confidentiality of company, employee, supplier, and financial information.

· Assist with other accounting and administrative duties as required.

Position Qualifications:

· Previous accounts payable,



bookkeeping, accounting, or administrative experience.

· Experience working in the construction industry is considered a strong asset.

· College diploma or certificate in Accounting, Business Administration, Bookkeeping, or a related field is preferred; however, equivalent practical experience will be considered.

· Strong understanding of accounts payable processes and basic accounting principles.

· Experience working with purchase orders, invoices, cost codes, job costing, and vendor statements.

· Experience with accounting software such as Sage is considered an asset.

· Strong working knowledge of Microsoft Excel, Outlook, and other Microsoft Office applications.

· Excellent attention to detail and a high level of accuracy.

· Strong organizational and time-management skills.

· Ability to manage a high volume of invoices and competing deadlines.

· Ability to identify discrepancies and investigate problems independently.

· Strong written and verbal communication skills.

· Qualified and courteous approach when dealing with suppliers, subcontractors, employees, and management.

· Ability to work both independently and as part of a team.

Compensation:

· Competitive salary based on experience.

· Benefits package including health insurance, and paid vacation.

· Group RRSP retirement plan.

· Professional development opportunities.

Work Location:

· Office/Hybrid

Pay: $25.00-$30.00 per hour

Work Location: Hybrid remote in North Bay, ON

📌 Accounts Payable Clerk (Canada)
🏢 Descon Construction
📍 Canada