Job Summary

We are seeking a dynamic and highly organized Admin Support professional to join our team! In this vital role, you will provide comprehensive administrative assistance to ensure smooth daily operations across various departments. Your energetic approach and attention to detail will help streamline processes, support team members, and enhance overall office efficiency. This paid position offers an exciting chance to develop your administrative skills while contributing to a vibrant, fast-paced environment. You will be responsible for managing clerical tasks, supporting customer interactions, and maintaining accurate records with enthusiasm and professionalism.

Responsibilities

- Manage front desk duties including greeting visitors, answering multi-line phone systems, and providing excellent customer service with professional phone etiquette.
- Perform data entry tasks accurately using tools like Microsoft Office, Excel and in house programs.
- Organize and file documents systematically, ensuring easy retrieval and compliance with company policies.
- Assist with bookkeeping activities such as invoicing, billing, and basic financial recordkeeping.
- Proofread correspondence, reports, and forms for accuracy and clarity before distribution.
- Coordinate office supplies procurement and manage inventory to ensure the office runs smoothly at all times.
- Check-In/Check-Out: Personally manage vehicle check-in and check-out processes, ensuring accurate damage reports, fuel levels, and mileage tracking.
- System & Inventory Tracking: Maintain real-time vehicle statuses in our in-house computer system, manage yard reports, and securely track all vehicle keys.
- Maintenance & Vendor Coordination: Track fleet metrics, registrations, and maintenance schedules.



Coordinate service work and repair timelines with external vendors and our internal shop team.
- Shop Liaison: Deliver organized paperwork, keys, and instructions directly to the shop team to ensure vehicles are prepped and ready for the next rental.
- Communications: Handle incoming phone calls, respond to vendors and customers professionally, and act as a reliable backup for the administrative and front desk teams.
- Documentation & Billing: Handle invoicing, billing, and data entry. Maintain internal databases, create Excel reports, and organize digital and physical files securely (including experience with platforms like Dropbox).
- Managerial Support: Act as the primary execution point for the Branch Manager, taking over daily tasks, paperwork, and cross-departmental projects to keep operations running smoothly.

Experience

- Strong computer skills including proficiency in Microsoft Office (Word, Excel), Google Workspace.
- Demonstrated ability to handle data entry accurately while maintaining high attention to detail.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced workplace.
- Experience supporting customer service functions with professionalism and courtesy.
- Familiarity with front desk operations, multi-line phone systems, filing systems, and basic bookkeeping practices is highly desirable.
- Knowledge of office equipment such as fax machines, scanners, printers, and multi-function devices is advantageous.

Join us as an Admin Support team member where your proactive attitude will make a real difference! Bring your organizational expertise, positive energy, and dedication to excellence — we’re excited to see you thrive in this rewarding role!

Pay: $21.00-$26.00 per hour

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Admin Support (Canada)
🏢 Important Business
📍 Canada