Executive Operations Assistant

Company Overview:

The Look Company specializes in providing world-class visual engagement solutions for sport, retail, and commercial clients around the globe. We are a high-energy, fast-paced organization that thrives on innovation, collaboration, and results. As we continue to grow, we are looking for a driven individuals to help lead our production efforts and support our expanding operations.

At The Look Company, we value creativity, teamwork, and a can-do spirit. We offer the chance to grow with a global company that rewards initiative, supports professional development, and fosters a culture of belonging and excellence.

Position Overview: Full Time
Hours of Work: Day shift, Monday to Friday
Location: Local / On-Site (Local travel required)

Reporting To: General Manager

We're looking for a highly organized, dependable, and proactive Executive Operations Assistant to support our General Manager across a diverse portfolio of businesses, properties, and strategic initiatives.

This is a hands-on role that combines executive support with operational coordination. You'll help keep projects moving, coordinate vendors and service providers, manage administrative tasks, organize information, and ensure day-to-day operations stay on track.

Working closely with our General Manager, you'll become a trusted partner who helps organize priorities, solve problems, and ensure important details don't fall through the cracks. If you enjoy variety, take initiative, and aren't afraid to roll up your sleeves to get the job done, you'll thrive in this role.

Who You'll Be





We're looking for someone who takes pride in being the person others can rely on. Someone who notices the details, enjoys solving problems, and finds satisfaction in helping people and projects succeed.

If you're organized, resourceful, adaptable, and enjoy supporting a rapid-moving operation where every day is different, we'd love to hear from you.

Key Responsibilities

- Provide day-to-day administrative support to our General Manager
- Coordinate calendars, meetings, appointments, and schedules
- Track expenses, receipts, and invoices while preparing information for bookkeeping
- Follow up with contractors, vendors, and service providers to keep projects moving
- Organize documents, records, and project information
- Coordinate logistics for meetings, site visits, and operational projects
- Meet vendors, trades, and service providers on-site when required
- Support multiple projects while managing changing priorities
- Communicate professionally with internal and external stakeholders
- Take ownership of follow-ups and ensure tasks are completed accurately and on time

What We're Looking For

The ideal candidate is someone who:

- Is highly organized and detail-oriented
- Takes initiative and enjoys solving problems




- Has excellent communication and interpersonal skills
- Can manage multiple priorities in a fast-paced environment
- Is dependable, trustworthy, and maintains confidentiality
- Works well independently while collaborating with others
- Takes ownership of their work and follows through
- Is adaptable and comfortable with changing priorities

Qualifications

- Post-secondary education or equivalent work experience
- Experience in administration, executive support, operations, project coordination, or a similar role is considered an asset
- Strong computer skills, including Microsoft Office or Google Workspace
- Basic financial and administrative skills, including expense tracking and record keeping
- Valid driver's license and reliable transportation

Schedule & Location

- Full-time (approximately 40 hours per week)
- On-site with local travel as required
- Flexibility is required, including occasional evenings or weekends when operational needs arise

What We Offer

- A dynamic role where every day is different
- The opportunity to work closely with senior leadership
- A collaborative and supportive team environment
- Meaningful work across a diverse portfolio of businesses, properties, and projects
- Competitive compensation based on experience

Pay: $38,000.00-$60,000.00 per year

Experience:

- executive assistant: 1 year (preferred)

Licence/Certification:

- Class G Licence (required)

Location:

- Barrie, ON (required)

Willingness to travel:

- 50% (preferred)

Work Location: In person

📌 Executive Operations Assistant (Canada)
🏢 The Look
📍 Canada