This role is designed for a team-oriented person with project administration experience who will help take ownership of the financial and administrative side of active projects, with opportunities to build leadership exposure through collaboration and involvement in project delivery.

What You’ll Do

- Coordinate project approvals, including executive sign-off, PO issuance, and contract setup (CCDC)
- Process contractor and supplier invoices and support financial tracking
- Maintain project budgets, forecasts, commitments, contingencies, and cost trackers; identify variances and elevate risks proactively
- Work with design, operations, and project teams to support annual budget planning
- Administratively manage multiple projects simultaneously, tracking progress and helping resolve issues as they arise
- Coordinate with procurement and warehousing to ensure materials are ordered and delivered on time
- Assist in sourcing, qualify, and onboard contractors in alignment with company policies
- Coordinate project meetings, prepare action logs, track outstanding items, and follow up with stakeholders to maintain momentum
- Track and analyze project data (costs, timelines, contractor performance) and report to leadership
- Support rebranding and renovation projects across multiple regions
- Assist with preparation of specifications, tender documentation, and project packages
- Support quality assurance reviews and project closeout documentation
- Maintain and improve project systems, filing structures, workflows, and tracking tools to support efficiency
- Provide general team support and assist with priority tasks as required

You’ll fit if you

- Have 3–5 years of project administration or project coordination experience
- Are highly organized, detail-oriented,



adaptable, and comfortable managing multiple priorities in a fast-paced environment
- Are confident working with budgets, numbers, and financial tracking
- Communicate clearly with both technical and non-technical teams
- Demonstrate leadership through initiative, accountability, and proactive problem solving
- Take ownership of your work and look for ways to improve processes
- Can thrive within a highly collaborative team structure
- Are open to occasional travel for site visits and project support
- Have a valid driver’s license and access to a vehicle

Education

- Diploma in Business Administration or related field (asset)

Tools

- Strong working knowledge of Microsoft Office (Excel, Outlook, Word)
- Advanced Excel skills preferred (budget tracking, reporting, formulas, pivots)
- Experience with SharePoint / document management systems considered an asset

Benefits

- Competitive wages
- Access to on-demand pay – get your money as soon as you earned it through Dayforce Wallet
- Profit-sharing
- Flexible group medical and dental
- Fitness and Wellness reimbursement
- Training and Development allowance
- Group RRSP matching
- Up to 20% rental discounts, and more!

What You Get

- Competitive compensation based on experience
- Parking provided
- Opportunity to work on projects across multiple regions in Canada
- Exposure to a wide range of stakeholders and project scopes
- A supportive, high-performing team workplace
- Ongoing learning and growth through hands‑on experience

Term

Full-time, in-office

Employment Eligibility

Offers of employment will be contingent on satisfactory Security Background Checks, Reference Checks, and Pre-employment Physical Testing where applicable.

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📌 Design Team Project Administrator (Calgary)
🏢 Boardwalk
📍 Calgary