Overview

Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. SickKids is committed to ongoing learning and development, and features a caring and supportive work environment that combines exceptionally high standards of practice. When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children. A Better World. Don't miss out on the opportunity to work alongside the world's best in paediatric healthcare. Are you an organized and focused problem-solver who wants to be a part of the administrative backbone of a world-class institution dedicated to improving the lives of children?

We are looking for a Research Administrative Assistant to join the Molecular Medicine Program at the SickKids Research Institute and provide high-level support to research scientists and their team members. This position requires responsibility, organization, independence and excellent time management skills. You will showcase your skills in office administration and communication.

Responsibilities

- Work with all departments in the Research Institute to support the portfolio demands of scientists and their labs
- Manage all administrative tasks (calendar management, finance, HR, payroll, etc.) that support scientists and their research/academic portfolios, while providing support to trainees and staff as needed
- Liaise with Human Resources, Occupational Health, and Finance as required in the administrative lifecycle of employees. Follow up with departments and employees to ensure all requirements are fulfilled




- Organize logistics related to in-person and virtual meetings, conferences, and events including venue, catering, technology, travel and general organization
- Assist with HR functions such as job postings, hiring, payroll processes and change requests
- Monitor and analyze grant funding through multiple cost centres
- Act as a liaison between the scientist and their finance partner for all financial matters
- Assist scientists with the preparation and submission of scientific documents and publications
- Provide support and itineraries for meetings, conferences and travel
- Arrange meeting rooms, catering, audiovisual and equipment services for meetings, events or lectures
- Reconcile monthly financial reports and credit card statements
- Complete necessary Accounts Payable processing for travel, hospitality and general invoicing
- Maintain Canadian Common CV
- Calendar management and meeting organization
- Website management
- Oversee orders for research supplies/materials
- Support to the Program Manager with Program activities and strategic initiatives as assigned by the Program Manager

Qualifications

- Completion of post-secondary degree/diploma. BSc degrees are considered an asset
- Several years of administrative experience
- Excellent interpersonal, oral, and written skills
- Strong understanding of basic financial accounting
- Knowledge and proficiency in Microsoft Office applications (Outlook, Word, Excel,



PowerPoint; expertise in Adobe Professional Creative Suite and Photoshop considered an asset)
- Experience in scientific research/university-based environments and familiarity with grant processes considered a strong asset
- Demonstrated ability to handle multiple tasks and prioritize work in an efficient and organized manner
- Ability to work both independently and as a team member
- A commitment to understanding and aiding in the pursuit of equity, diversity and inclusion objectives

What You'll Love

- This position is eligible for employee perks coverage. The full benefits package will be discussed at the time of offer
- A focus on employee wellness with our new Staff Health and Well-being Strategy. Self-care helps us support others
- A hospital that welcomes and focuses on Equity, Diversity, and Inclusion
- The opportunity to make an impact. You will be making a difference at SickKids and contributing to our vision of Healthier Children. A Better World
- For more on why you'll love working at SickKids, visit our careers site

Employment Type: Permanent, Full Time, 1.0 FTE

Equity, Accommodation and Contact

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an inclusive and culturally safe environment. If you require accommodation during the application process, contact the aSKHR team. Information related to access, inclusion or accommodation will be addressed confidentially. Technical difficulties? Email for assistance. We will not accept resumes sent to this inbox but can respond to requests for technical assistance.

All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the job description.

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📌 Administrative Coordinator, Molecular Medicine (Toronto)
🏢 The Hospital for Sick Children
📍 Toronto