Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant/Operations Support to join our team. This role is vital in ensuring smooth daily operations, providing exceptional customer service, and supporting various administrative functions. The ideal candidate will have strong office experience, excellent communication skills, cultural sensitivity and proficiency with relevant software tools. This position offers an chance to work in a dynamic environment where organizational skills and multitasking are essential.

Responsibilities
Manage front desk duties, including greeting visitors and answering multi-line phone systems with qualified phone etiquette
Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and Healthcare Software
Assist with filing, document management, and proofreading to ensure accuracy and organization
Support bookkeeping activities and handle basic financial tasks related to office operations
Provide customer support via phone, email, or in person, ensuring excellent service standards
Coordinate appointments, schedule meetings, and manage calendars for staff members
Assist with administrative projects such as preparing reports, correspondence, and presentations




Maintain office supplies inventory and ensure the workspace is organized and efficient

Skills
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
Strong computer skills with the ability to learn current software quickly
Experience with basic accounting
Excellent organizational skills with keen attention to detail for data entry and document proofreading
Previous clerical or administrative experience preferred; experience in medical offices is advantageous
Exceptional customer service skills with professional phone etiquette and support experience
Ability to handle multiple tasks efficiently in a fast-paced environment
Strong typing skills and ability to manage filing systems effectively
Knowledge of front desk operations and multi-line phone systems
Ability to work independently while collaborating effectively within a team
Speak Arabic (preferred)
Cultural training (preferred)

This position is ideal for candidates who are proactive, reliable, and eager to contribute to a well-organized office environment.

Pay: From $18.00 per hour

Benefits:
Dental care
Extended health care
On-site parking
Paid time off

Work Location: In person

📌 Administrative Assistant/operations Support Halifax Regional Municipality
🏢 Ummah Society
📍 Halifax Regional Municipality