Responsibilities
Respond to emails and calls from employees regarding the building and security and follow up with them once their request has been completed;
Delegate and assign tasks to members within the Building Operations and Security Department
Manage equipment on-loan to employees and other companies;
Coordinate the fire response teams within Matrox;
Liaison between Matrox and outsourcing companies for evacuation procedures;
Write business communications on behalf of the department in both English and French;
Create and update forms and manuals;
Generate and tabulate spreadsheets;
Data entry and update databases;
Coordinate and schedule trainings to maintain specialty certifications such as First Aid and Forklift Certificates;
Oversee recent employee safety procedures for emergency situations;
Overseeing ergonomics for employees with medical files and update ergonomic registries;
Maintain vehicle certifications and registrations;
Carry out general office tasks and administrative tasks related to building maintenance.
Qualifications
A DEC, DEP or AEC Diploma in Office Systems Management, Business Management or a related field.
Excellent organizational and time management skills;
Excellent interpersonal and customer service skills.
Ability to work as part of a team and independently;
Intermediate knowledge of Microsoft Excel and Word;
Ability to prioritize based on urgency and manage multiple tasks;
Excellent written and verbal skills in English and French;
Building operations and maintenance knowledge would be an asset.