Key Responsibilities

Assist with preparation of conceptual project budgets

Assist with preparation of preliminary design schedules and construction schedules

Assist with preparation of permit packages by coordinating drawings and information required for the application and approval process and assist in obtaining all other municipal permits

Assist in the preparation and issuance of the project tender packages, including scopes of work customized for the specific project

Prepare and review bid analysis spreadsheets and recommendations for contractor and vendor selections

Prepare prime contract, consultant services agreements and vendor purchase orders for execution

Internal project schedule updates and construction status reporting

Attend and participate in project meetings as required

Provide meeting minutes for applicable meetings as directed

Set up and maintain record files to ensure that all project information is appropriately documented and secured

Review, submit and maintain tracking log for RFI’s and shop drawings

Ensure shop drawings are submitted in accordance with the Project Schedule

Assist with approvals and accounting entries for project change orders

Manage the change management process by reviewing all incoming change requests for scope justification and pricing accuracy, maintaining a current change log, and updating online software for approved changes

Own project document control across all phases of construction, maintaining a comprehensive and up-to-date filing system for all submittals, RFIs, change management, drawings, meeting minutes, and project correspondence

Assist in the processing of progress billings from contractors, consultants, and other vendors

Monitor the site progress and the quality of the work completed.



Identify and address any deviations from the project timelines or specifications.

Coordinate and collect all close‑out documents including as‑build record drawings, warranties, operating and maintenance manuals

Manage the close‑out process from an ownership perspective, ensuring all service contracts, warranties, and maintenance agreements are properly executed, organized, and transitioned to the building owner and/or tenant upon project completion.

Other duties as required

Desired Skills and Experience

A minimum of 2-4 years of relevant work experience in industrial or institutional construction

The ability to travel throughout GTA with access to your own vehicle

A technical Diploma or relevant University Degree

Exceptional written and oral communication skills

Passion for construction and project management

Recognized analytical and research skills

The ability to handle a heavy workload, multitask and prioritize

A strong work ethic, attention to detail, and excellent organizational skills

A desire for continuous learning and career development within the construction and real estate development industry

$70,000 - $85,000 a year

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay‑for‑performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job‑related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top‑up, RRSP matching, paid time for volunteering, and more...

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📌 Project Coordinator, Industrial Construction (Ontario)
🏢 Beedie
📍 Ontario