The Senior Procurement & Fleet Operations Coordinator supports day-to-day procurement and fleet operations across Modern Niagara’s national footprint.
This role is responsible for coordinating purchasing activities, supporting vendor interactions, assisting with pricing and contract coordination, administering vendor rebate programs, and coordinating fleet operations for approximately 500 vehicles.
Reporting to the Procurement & Fleet Manager, this individual works closely with Operations, Finance, and external vendors to ensure procurement and fleet activities are executed efficiently, accurately, and in alignment with business needs.
This role offers prospect to build capability in vendor management and procurement processes over time, with potential to take on broader responsibilities as experience and proficiency develop.
Why This Role Matters
Strong procurement practices and effective fleet management are critical to delivering projects efficiently and competitively. This role helps ensure vendor performance, pricing structures, and fleet operations are consistent, scalable, and aligned with evolving business demands.
Key Responsibilities
Procurement & Vendor Management
Coordinate procurement activities including RFQs, bidding, sourcing, and purchase order execution
Process and track equipment orders, proactively managing delivery risks and timelines
Support vendor pricing discussions and contract negotiations, with increasing ownership over time
Maintain and strengthen vendor relationships; address service, pricing, or delivery issues
Administer and track vendor rebates, credits, and incentive programs
Monitor vendor performance across pricing, service levels, and delivery reliability
Support implementation of procurement standards, tools, and preferred vendor programs
Maintain accurate procurement records, reporting, and documentation
Identify opportunities to improve procurement processes and drive efficiencies
Fleet Coordination
Coordinate fleet operations for approximately 500 leased vehicles
Manage vehicle administration including orders, leases, renewals, and returns
Coordinate maintenance, repairs, and service requests with vendors
Support accident reporting and insurance coordination processes
Maintain fleet data accuracy, including vehicle assignments and system records
Administer fuel card program and monitor usage, escalating concerns as needed
Support compliance with fleet policies and maintenance programs
Serve as a point of contact for fleet-related inquiries (registrations, vehicle orders, GPS/telematics)
Administer telematics systems (e.g., Geotab) and fleet tracking
Monitor usage trends (fuel, incidents, costs) and flag concerns for review
Cross-Functional Collaboration
Partner with Operations to support project needs and urgent equipment requirements
Work with Finance on budgeting, cost tracking, and rebate recovery
Support leadership on cost-saving initiatives and process improvements
Qualifications
Must Haves
5+ years of experience in procurement, fleet coordination, or a related operational role
Experience in construction, HVAC/mechanical, or transportation/logistics environments
Strong understanding of procurement processes (RFQs, purchase orders, vendor management)
Experience coordinating fleet operations, including leasing, maintenance, and compliance
Experience working with vendors on pricing, service issues, and performance tracking
Strong analytical and organizational skills, with the ability to manage multiple priorities
Strong communication skills and ability to work across teams
Experience with fleet systems (e.g., Geotab) and Microsoft Office (Excel in particular)
Nice to Haves
Experience with vendor rebates or incentive programs
Exposure to procurement contracts or supplier agreements
Experience supporting national or multi-division operations
Knowledge of fleet processes such as accident management and insurance coordination
Background in process improvement or standardization
Post-secondary education in business, supply chain, or a related field
This is a new position and the salary range is between $70,000 - $80,000.
Benefits
Performance based bonus opportunities.
Defined Contribution Pension Plan with a generous employer contribution.
Flexible Health and Dental benefits with tiered options to meet the needs of you and your family.
An annual health spending account to support your overall wellness.
24/7 confidential support through our Employee and Family Assistance Program with access to comprehensive resources and professional services.
A competitive vacation package with additional vacation granted throughout your tenure with the organization.
Employer Paid Parental Leave Top Up.
Annual Community Day dedicated to volunteering and giving back to the communities where we live and work.
Corporate Discounts through various vendors across Canada for programs such as fitness, mobile phones, travel, home and auto insurance and many others.
EEO & Workplace Accommodation
We are committed to building a diverse, equitable, and inclusive organization where everyone has access to opportunity, feels a sense of belonging, and can thrive. We actively work to remove barriers faced by members of equity‑seeking groups in the construction industry. We encourage applications from candidates of all backgrounds and lived experiences and are committed to a barrier‑free hiring process.
If you require accommodation at any stage of the recruitment process, please contact us at
[email protected] so we can make appropriate arrangements.
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📌 Senior Procurement and Fleet Operations Coordinator (Ontario)
🏢 Modern Niagara
📍 Ontario