Overview 3 weeks ago Be among the first 25 applicants
Department : Service Delivery
Location : Toronto and Calgary - Hybrid (3 days per week in-office)
Reports to : Manager II, Workplace Operations

Company Overview
Liberty Mutual Canada is the Canadian operation of Liberty Mutual Insurance Company. We offer a broad suite of commercial insurance products and solutions to mid-size and large Canadian companies with Canadian, North American and/or multinational risks. Liberty Mutual Canada has over 300 employees and services its clients coast-to-coast from our regional offices in Vancouver, Calgary, Edmonton, Toronto, Montreal and Halifax.
Liberty Mutual Canada is committed to fostering an inclusive, accessible environment where all employees feel valued and supported. We are committed to building a workforce that is representative of the communities we operate in and serve. If you require an accommodation for the recruitment/interview process due to a disability (which may be invisible or visible, temporary or permanent), please let us know and we will work with you to meet your needs.
Our core values guide all decisions and are reflected in our benefits and employee programs. We offer:
A premier flexible work environment (a combination of on-site & remote work) supporting our employees in their pursuit of a healthy work-life balance
Competitive health & dental perks plan
Market-leading pension plan
Competitive time off policy
External education & tuition reimbursement programs
Employee & Family Assistance Programs
An opportunity to get involved and become a member of one of our national employee committees - social responsibility, employee engagement, diversity, equity & inclusion
The Prospect Join the Liberty team as an Executive Assistant supporting executives by managing calendars, coordinating meetings and events, and handling travel and expense logistics. You'll play a vital role in streamlining communications, preparing presentations, and supporting onboarding and recognition initiatives.



This is a great opportunity to contribute to a dynamic work environment while showcasing your organizational and multitasking skills.
Duties and Responsibilities Manage and maintain calendars, including scheduling and coordinating meetings for multiple executives
Coordinate logistics for meetings, events, and executive travel arrangements
Prepare and process expense reports and invoices for aligned executives
Draft, proofread, and manage communications to ensure clarity and professionalism
Create and update PowerPoint presentations, meeting agendas, and related documents
Organize office space and parking reservations as needed
Arrange catering services for meetings and events
Procure office equipment and supplies to support executive needs
Create and maintain digital resources such as OneNote notebooks, Teams sites, and distribution lists
Support recognition initiatives, including ordering flowers and gifts for special occasions
Assist with onboarding processes for executives, ensuring smooth transitions
Develop and manage surveys for feedback and engagement purposes
Serve as a liaison to support workplace operations and IT on an as-needed basis
Other duties as may be assigned
Skills & Qualifications 3-5+ years of relevant administrative experience, including prior experience providing support at the executive level
Knowledge of administrative procedures, software applications (such as Microsoft Office: Word, Excel, PowerPoint, etc.), records management systems, and other business procedures and terminology. Experience with Microsoft Teams or Slack would be an asset
Excellent organizational skills, time management skills and attention to detail, including the ability to anticipate needs and be proactive
A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives internally and externally
The ideal candidate will be detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure

#J-18808-Ljbffr

📌 Executive Assistant (Ontario)
🏢 Liberty Mutual Canada
📍 Ontario