Basic Function
Petro-Canada Lubricants Inc. (PCLI), an HF Sinclair company is seeking a full time Bilingual Customer Service Specialist. Reporting to the Team Lead Customer Service, the Bilingual Customer Service Specialist is accountable for order management and customer service excellence and is responsible for customer communication from order to fulfillment while working with Sales and Global Supply Chain to fulfill customer orders. The Specialist is the primary point of contact for customers. The Customer Service role is progressive in nature where new employees will start learning more fundamental skills and eventually develop the more complex expertise required to offer a superior customer experience and personal development opportunities.

Job Duties

Act as the primary point of contact, providing strong service for key accounts and distributors

Receive, expedite and accurately process to completion all sales orders in SAP or iBuy to meet customer expectations

Coordinate, confirm and communicate all deliveries to the customers

Work with customers, sales representatives, production and distribution to effectively fulfill customer requirements including completion of all appropriate documentation

Run daily open order reports along with monthly billing due list processing to ensure we are capturing all pending order and invoices

Resolve order and delivery problems often with return coordination on behalf of the customer in a professional and timely manner

Provide customers with technical information, technical data sheets, promotional materials and material safety data sheets as necessary

Promote and enforce internal quality procedures and policies

Make appropriate product and packaging recommendations based on customer queries

Manage accounts with special requirements to ensure a strong customer experience

Provide peer training and onboarding of current team members through shadowing and coaching

Offer subject matter knowledge of Customer Service Systems like iBuy, SAP, Salesforce to ensure we are compliant and fully adopted

Month end Reporting responsibilities for certain desks

Ensure compliance in our training documentation and programs

Special assignments or tasks assigned to the employee by their supervisor, as determined from time to time in their sole and complete discretion.

EXPERIENCE

Two or more years of experience in a customer service related role

EXPERIENCE in end-to-end order management role is preferred





Education Level

Post-secondary education however, a combination of education and work related experience will be considered

REQUIRED SKILLS

Fluently bilingual in both verbal and written French and English languages

Excellent time management and organizational skills to manage a workload in a fast paced, high volume environment

Strong communication skills, both verbally (for over the phone communication) and written (for email communication)

Exceptionally strong customer service focus, with an ability to translate customer requests into actionable results

You adhere to process and strive for operational efficiency

You collaborate and solve problems effectively with external and internal partners

Process improvement mindset

Work well under pressure and in a fast pace environment

Knowledge of lubricant product applications is an asset

Work Conditions

This is an office based role based out of the Lubricants Corporate office at 2310 Lakeshore Raod West, Mississauga

This role requires to be in the office from Monday through Thursday with a work from home option on Fridays

Our hiring process incorporates AI tools to assist with the recruitment process

This job posting is to fill an existing vacancy within our organization

The salary range for the position is $60,000 to $65,000 annually, based on experience and qualifications

PHYSICAL REQUIREMENTS
Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making precise hand and finger movements, reaching or grasping. Job conditions may require making visual inspections, lifting and/or carrying up to 25lbs, pushing and/or pulling up to 25lbs, climbing up to 3ft, ability to operate and drive all assigned company vehicles at company standard insurance rates, with valid state drivers license and proof of insurance, working in confined spaces, and perceiving color differences.

Our One HF Sinclair Culture
At HF Sinclair, we are united through our One HF Sinclair Culture, which is underpinned by our five core values of Safety, Integrity, Teamwork,



Ownership and Inclusion. Developed to empower our people, our five core cultural values are at the heart of everything we do and extend to how we engage our stakeholders. These values influence our decisions, shape our behaviors and keep us connected across the entire organization. We maintain a true Safety culture for our employees, communities, environments and customers. Our goal is to make sure everyone returns home safely each day. We have a long-standing commitment to Integrity and ethical behavior and do what is right for our employees, investors, communities and the environment. We encourage employees to Step Up and Stand Out by championing a culture of Teamwork and Ownership. We foster a culture of Inclusion by encouraging diversity of experiences, viewpoints and backgrounds. What makes each of us different, together makes us stronger.

About HF Sinclair Corporation
HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel and other specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington and Utah and markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest and in other neighboring Plains states. HF Sinclair supplies high-quality fuels to more than 1,500 branded stations and licenses the use of the Sinclair brand at more than 300 additional locations throughout the country. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada and the Netherlands, and export products to more than 80 countries. Through its subsidiaries, HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in Artesia, New Mexico. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage and throughput services to its refineries and the petroleum industry.

Equal Opportunity Employer
HF Sinclair Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status or any other prohibited ground of discrimination.

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📌 Bilingual Customer Service Specialist (Ontario)
🏢 HF Sinclair
📍 Ontario