JOB SUMMARY: The Payroll Assistant reports to and works under the direction and supervision of the Payroll Manager.
To support and assist the Payroll Manager in the performance of statutory, operational, financial and administrative duties related to the payroll responsibilities.
TYPE Full Time
CLOSING DATE August 19, 2026
HOURS OF WORK 35 hours weekly
WAGE *A competitive compensation package will be offered commensurate with qualifications. *
BASIC QUALIFICATIONS: College diploma in Accounting or Business or
Grade 12 Diploma (or equivalent) WITH three (3) years of electronic payroll experience.
Eligible for the National Payroll Institute Payroll Compliance Professional certification or be actively working toward the designation with expected completion within 2 years of employment.
1-2 years’ experience in a similar role preferred
Intermediate Excel and Word computer skills.
Working knowledge and experience with UKG software would be an asset.
Must possess excellent reading, analytical and comprehension skills.
Strong time management skills and flexibility in handling changing priorities.
Ability to work with a high level of discretion and confidentiality.
Detail-oriented with accurate data entry skills (numeric and alpha-numeric).
Ability to multi-task and manage competing priorities using sound judgment.
Collaborative team player with strong communication and relationship-building skills.
Capable of producing high-quality work in a fast-paced, deadline-driven environment.
Ability to work independently and as part of a team.
Ability to work with discretion and high level of confidentiality
RESPONSIBILITIES AND DUTIES: TECHNICAL FUNCTIONS:
Verify and provide system approval of all new employees’ contracts as entered in UKG (Ultimate Kronos Group) or current payroll software, ensuring that approvals are in a timely manner.
Verify and provide system approval of all contract extensions and employee changes as entered in UKG or current payroll software, ensuring that approvals are in a timely manner
Verify all wage changes are made accurately and in time for affected pay periods and calculate retro when required.
Assist in the preparation and processing of bi-weekly payroll for over 1,000 employees, as well as verifying any additional payouts.
Assist with time verification for each pay for completeness and accuracy, contact supervisors for any missed times.
Assist with time verification quarterly for completeness and accuracy.
Assist with employee accruals quarterly for completeness and accuracy.




Ensure that hours are categorized and allocated to correct pay codes.
Ensure accurate and timely submission of payroll data, including hours worked, overtime, deductions, and other payroll-related information.
Must complete basic UKG Pro and WFM or current payroll software training
Follow up with employees for banking information updates and changes started through the self service in UKG or current payroll software.
Follow payroll procedures for terminated employees. (As provided)
Follow payroll procedures for employees on leave. (As provided)
Prepare ROE’s in UKG using Job Aid (As provided) and distributing ROEs
Assist with processing payroll and year end reconciliation
Assist with the preparation of T4s
Assist in reconciliation of payroll to the General Ledger.
Assessing discrepancies and addressing any inquiries by investigating and providing guidance on necessary solutions.
Adhere to all procedures and policies
Stay current with payroll regulations, standards, and work methods.
ADMINISTRATIVE FUNCTIONS:
Participate in required meetings providing input and recommendations.
Respond to employee inquiries relating to payroll maintaining confidentiality.
Assist with internal management reports from the payroll system (UKG).
Email out new contracts and extensions to supervisors
Provide back-up support for the Payroll Manager during absences.
Support and assist in payroll onboarding for new hires
Support other departments as needed.
COMMUNICATIONS AND LIAISON FUNCTIONS:
Send and receive messages and documents using electronic mail following email etiquette.
Acts as a liaison with other departments in matters related to payroll functions, employee information, updating files, etc.
Provides guidance to interdepartmental managers and or supervisors on processes, policies and procedures as they relate to payroll.
OTHER FUNCTIONS:
Perform other related duties as assigned by Immediate Supervisor
Perform other related duties as may be required by the Chief Financial Officer
WORKING CONDITIONS: Subject to deadlines, interruptions; work may be subject to unscheduled hours and stress.



May require extensive inter-departmental contact.
WORKING RELATIONSHIPS: With the Payroll Manager:
Receives supervision, instruction, guidance and encouragement, interacts to ensure tasks are done efficiently and effectively and in a timely manner; discusses plans and priorities.
With Other Staff:
Courteous, cooperative and demonstrate teamwork with all Six Nations of the Grand River staff.
With the Public:
Represents and promotes Six Nations of the Grand River and community in a positive, courteous, cooperative and professional manner.
BASIC QUALIFICATIONS: College diploma in Accounting or Business or
Grade 12 Diploma (or equivalent) WITH three (3) years of electronic payroll experience.
Eligible for the National Payroll Institute Payroll Compliance Skilled certification or be actively working toward the designation with expected completion within 2 years of employment.
1-2 years’ experience in a similar role preferred
Intermediate Excel and Word computer skills.
Working knowledge and experience with UKG software would be an asset.
Must possess excellent reading, analytical and comprehension skills.
Strong time management skills and flexibility in handling changing priorities.
Ability to work with a high level of discretion and confidentiality.
Detail-oriented with accurate data entry skills (numeric and alpha-numeric).
Ability to multi-task and manage competing priorities using sound judgment.
Collaborative team player with strong communication and relationship-building skills.
Capable of producing high-quality work in a fast-paced, deadline-driven environment.
Ability to work independently and as part of a team.
Ability to work with discretion and high level of confidentiality
OTHER PREFERRED REQUIREMENTS Due to timely delivery of deadlines excellent attendance is important.
Effective organizational skills, able to meet deadlines.
Possess a valid driver’s license and access to a reliable vehicle
IMPACT OF ERROR: Errors in judgement and in the conduct of duties could lead to financial loss, poor relations, confusion, and misinformation being given to staff and government agencies.
CONTROLS: Works within the administrative and financial management policies and procedures established by Six Nations of the Grand River and other legislation provided by the respective government agencies.
Due to the nature of the responsibility, most of the work must be performed from the office

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📌 144-26-1 Payroll Assistant (Ontario)
🏢 Six Nations Of The Grand River
📍 Ontario