Administrative Assistant Chaos Wrangler.

Youre the kind of person who can coordinate six flights, three hotel bookings, two airport pickups, and one executives quick little change all before your second coffee.

You remember birthdays.

You notice when someones energy is off.

And when chaos starts creeping in? You dont panic.

You open another tab and handle it.

Sound like you? Were looking for an Administrative Assistant who loves organizing travel, can keep our Calgary office running smoothly, and makes sure the behind-the-scenes details are handled so our team can do their best work.

Small Print If the phrase tight connection doesnt immediately raise your blood pressure, this may not be the job for you.

Were looking for someone who can coordinate travel with military precision, communicate with warmth and professionalism, and keep operational details from slipping through the cracks.

Someone who can chase down flight confirmations, manage hotel bookings, support conference logistics, keep office systems organized, handle confidential information with care, and make new hires feel welcomed from day one.

So if managing travel calendars, coordinating office needs, updating processes, communicating with vendors and landlords sounds painfully boring this probably wont be your dream job.

But if that sounds deeply satisfying? Keep reading.

This job will give you ALL the feels At Algae

Cal, were driven by a single idea.

To end the fear of bone loss.

In the United States, an estimated 54 million people have low bone density.

The good news? Algae

Cal has the worlds only clinically-supported natural solution to this problem.

We give hope to everyone worried about bone loss.

If that excites you, youll find no better place to continue your career than at Algae

Cal.

This job might be for you if youve got Passport full of experience.

Youre well-travelled and understand the nuances of navigating airlines, layovers, customs, immigration, transportation logistics, and scheduling complexities.

You know how to coordinate travel thats efficient, cost-conscious, and low-stress for everyone involved.

Flights.

Hotels.

Transportation.

Summit logistics.

Last-minute changes.

You handle it all calmly and confidently while keeping errors practically nonexistent.

Marie Kondo levels of organization.

You like a workplace that runs properly stocked supplies, clean meeting spaces, working equipment, clear communication, and no mystery about whos handling what.

Youll help set up and maintain our Calgary office,



manage day-to-day office needs, communicate with the landlord, support OH&S; requirements, and help create easy systems that make the office easier for everyone to use.

You enjoy keeping files organized, calendars coordinated, and processes documented so everything runs smoothly behind the scenes.

Great people skills Youre emotionally intelligent, adaptable, and people-smart.

You can communicate professionally with executives, teammates, vendors, and new hires alike.

You know when to be warm, when to be direct, and when to simply listen.

And above all you genuinely enjoy helping people succeed.

Talent for making people feel taken care of.

You understand that culture lives in the small moments.

The thoughtful onboarding experience.

The birthday celebration.

The team-building event people actually enjoy attending.

The employee who feels supported during a difficult moment.

You genuinely care about creating a workplace where people feel welcomed, connected, and appreciated and you love being part of the team that makes that happen.

Allergy to dropped balls.

You dont let things slip.

You double-check bookings.

You track deadlines.

You remember follow-ups.

You maintain confidentiality and professionalism because you understand that trust is built through consistency and reliability.

People feel calmer when youre involved because they know things will get handled properly.

Builder mentality.

You dont just maintain systems.

You improve them.

You enjoy documenting SOPs, optimizing workflows, refining internal processes, and helping teams operate more efficiently.

Youre always looking for ways to create smoother experiences for both employees and leadership.

Now, time to be honest: is this really you? If youre nodding your head and feeling that flutter of excitement, then we cant wait to meet you.

Other Qualities Youll Need At Algae

Cal were going to insist that you have these 3 qualities: Youre humble, you put the team and others needs ahead of your own Youre hungry to learn more Youre people smart, in the sense that youre a great teammate The truth is, if you dont have these qualities you wont last long at Algae

Cal.





So if youre missing one of them, be honest.

Save yourself a lot of headaches and skip to a job posting that is a better fit for you.

What Will You Earn? We believe in rewarding top talent.

So lets talk about salary once weve had the chance to get to know you better.

Rest assured, were generous and offer above-market pay for the right person.

If you bring the skills and experience, well make sure the compensation reflects that.

Youll also enjoy the following benefits: A generous healthcare package Monthly team events and activities Flexible Stat Holidays with the option to bank days for later use Casual dress code And above all, youll join a team that youll never want to leave.

Culture is everything to us.

Yes, we work extremely hard to change as many peoples lives as possible.

But we know how to have fun and reward ourselves too.

How To Apply So, do you have what it takes to become the next member of team Algae

Cal? Job opportunities like this dont come along often, and weve got a lot to offer our successful applicant.

So, to make sure our future Administrative Assistant is the real-deal, will be a great fit, and will thrive at Algae

Cal, we ask a little more than your run-of-the-mill job application: If this sounds like a position for you, please respond to this advertisement with your resume and cover letter.

Please, read carefully: 1.

Write a cover letter addressing: Why are you the best Administrative Assistant for this role? Give quantifiable examples of related achievements.

Describe why you fit perfectly with our values.

Read them here: Values Whats the toughest logistical or people-related challenge youve ever handled? How did you overcome it? What are the last three books youve read? What do you do for fun? 2.

Explain what youre doing now for a job: If you dont have one, explain why.

If you have one, explain why youre looking elsewhere. 3.

Upload your cover letter and resume Ensure that your cover letter and resume are saved and sent as one file.

Yes, our hiring process is challenging, but its our way of selecting the best--and your way of ensuring your Algae

Cal teammates are tops.

Click the Apply Now button on this page and upload your cover letter and resume.

Note: Please include your cover letter WITH your resume in one document.

Applications without a cover letter will not be read! We are looking to hire as soon as we find the right person, so act quickly and you can also expect a prompt response.

📌 Administrative Assistant (Calgary)
🏢 AlgaeCal
📍 Calgary