Accounting & Office Administrator

Location: Vaughan, ON (currently operating from a temporary office location)

Position Type: Full-Time

Position Summary

Spruceview Landscape Construction is seeking a highly organized and detail-oriented Accounting & Office Administrator to support the day-to-day accounting and administrative operations of the business.

Working closely to ownership, this position will be responsible for accounts payable, accounts receivable, payroll administration, invoicing, project cost tracking, and general office administration. The successful candidate will play a key role in maintaining accurate financial records and supporting the efficient operation of the company.

About Spruceview

Spruceview specializes in landscape construction and property maintenance services. As a growing organization, we are committed to delivering high-quality work while building strong relationships with our clients and communities.

Key Responsibilities

Accounting & Finance

- Process accounts payable and accounts receivable transactions.
- Prepare customer invoices and monitor outstanding receivables.
- Assist with payroll administration and employee time tracking.
- Maintain accurate accounting records and supporting documentation.
- Reconcile accounts and support month-end activities.
- Work closely with external accounting partners as required.
- Assist with HST filings and other routine compliance activities.
- Communicate with customers, vendors, and subcontractors regarding invoices, payments, and account inquiries.

Project & Operational Support

- Track project-related expenses and assist with job costing.
- Assist with tracking project costs and preparing cost information for management.
- Maintain project documentation and financial records.
- Support subcontractor administration and invoice processing.

Office Administration

- Coordinate daily administrative activities.
- Organize company files and records.
- Support scheduling,



communications, and document management.
- Assist ownership with reporting and special projects.
- Serve as a key administrative resource for the organization.
- Support ownership with administrative and operational requirements.

Qualifications

- Diploma or Degree in Accounting, Finance, Business Administration, or related field.
- 3-5 years of accounting and administrative experience.
- Experience with accounts payable, accounts receivable, payroll, and reconciliations.
- Experience in construction, landscaping, manufacturing, or project-based industries is considered an asset.
- Strong proficiency with Microsoft Office, particularly Excel.
- Experience using accounting software such as Sage, QuickBooks, or similar systems.
- Excellent organizational and communication skills.
- Ability to work independently and manage multiple priorities.

Pay Transparency: Salary Range: $60,000 – $70,000 per year, based on experience and qualifications.

The compensation for this role is reflective of the successful candidates, skills, abilities,

education, market analysis and internal equity and other role specific considerations. We recognize that each candidate will bring a distinct contribution to the organization and welcome open and honest conversations about compensation throughout the hiring process. We encourage all qualified candidates to apply.

Use of AI:

- Job applications are reviewed by humans. We do not use artificial intelligence to

screen, assess, or process applicants.

AODA:

- We are committed to creating an accessible and inclusive hiring process.

Accommodation is available upon request for candidates participating in all aspects of the recruitment process, in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Only those candidates selected for next steps and interviewing will be contacted directly.

We thank all applicants for your interest in the prospect at hand

Pay: $60,000.00-$70,000.00 per year

Work Location: In person

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