Administrative Assistant (Permanent- Full Time)

Job Category: Administrative

Requisition Number: ADMIN005125

- Posted : July 30, 2026
- Full-Time
- On-site

Locations

Showing 1 location

Regional Fertility Program | 736A

Cambrian Centre, Suite 400

2000 Veteran's Place NW

Calgary, AB T3B4N2, CAN

Description

Position Summary

Join our dedicated team as an Administrative Assistant, providing high-level support to one or more of our physicians. You’ll play a key role in managing schedules, coordinating clinic activities, and contributing to an exceptional patient and staff experience.

This is a non-patient-facing role within a collaborative care team environment, requiring flexibility, cross-coverage, and a passion for healthcare excellence.

What You’ll Be Doing

Schedule Coordination

Maintain physician clinic schedules, OR bookings, IVF dates, and appointments

Prepare weekly physician calendars

Enter and update appointments in EMR

Understand patient flow and appointment types

Clinic Preparation

Prepare medical records for consultations

Retrieve required documentation and testing

Ensure completion of patient intake forms

Manage Alberta Health Care and private billing in eIVF

Process non-insured and missed appointment charges

Draft patient and consult letters

General Admin Duties

Answer and direct calls as needed

Perform ad hoc administrative tasks as assigned

Support other departments when required





Qualifications & Experience

High school diploma (required)

MOA certificate or post-secondary in admin (preferred)

- LPN certificate/ experience (is an asset)

2+ years in administrative support (medical setting preferred)

Experience supporting a physician or healthcare professional

Familiarity with Connect Care and Alberta Netcare (preferred)

Knowledge & Skills

Excellent time management and attention to detail

Robust written and verbal communication skills

EMR proficiency and computer literacy

Ability to work independently and in team settings

Professional, adaptable, and empathetic demeanour

Strong problem-solving and critical thinking abilities

Why You’ll Love Working Here

At the Regional Fertility Program, we are committed to creating a workplace where everyone feels valued, respected, and empowered. Diversity and inclusion are at the heart of our organization, and we are proud to be an equal-opportunity employer. If you need reasonable accommodation during the application or interview process, please let us know—we’re here to help.

P.S. Thank you to all applicants for your interest in this role. Due to the high volume of applications, we may not be able to respond to each applicant personally, but we deeply appreciate your time and effort. We look forward to connecting with you, either through this search or in future opportunities.

📌 Administrative Assistant (Permanent- Full Time) (Calgary)
🏢 Regional Fertility Program (RFP)
📍 Calgary