Administrative Assistant

Davey Auto Sales is a family-owned and operated dealership proudly serving Durham Region for decades. We are looking for a dependable, organized, and customer-focused Administrative Assistant to join our growing team. This is a fast-paced position that supports our sales, finance, licensing, and customer service departments. Every day is different, making this an excellent opportunity for someone who enjoys staying busy and takes pride in keeping things organized.

Responsibilities Reception & Customer Service

- Answer incoming phone calls and direct inquiries professionally
- Follow up with customers after vehicle delivery to ensure they had an excellent experience
- Communicate with customers by phone, email, and text regarding required documents and vehicle delivery

Administration & Office Support

- Process and organize vehicle sale documentation
- Prepare customer files for delivery
- Perform data entry and verify information across multiple dealership systems
- Maintain office records and assist with monthly filing and document archiving
- Assist with general administrative duties and office organization

Vehicle Licensing & Deal Processing

- Coordinate paperwork with ServiceOntario, insurance companies, finance companies, and auction partners
- Process ownership transfers and supporting documentation
- Prepare and process warranty, GAP, and protection products when applicable
- Ensure all documentation is accurate and complete before vehicle delivery

Sales & Finance Support





- Assist with credit applications and financing documentation
- Pull vehicle history and lien reports
- Communicate with lenders and insurance providers as required
- Support the sales and finance teams throughout the delivery process

Additional Duties

- Coordinate transportation for purchased vehicles and follow up on deliveries
- Support other departments as business needs require

Qualifications

- Previous administrative or office experience preferred
- Automotive dealership experience is considered a solid asset but is not required
- Excellent organizational skills with strong attention to detail
- Comfortable working with computers and learning multiple software systems
- Solid written and verbal communication skills
- Ability to prioritize tasks and work independently
- Friendly, professional, and dependable

Schedule

- 40 hours per week. Must be available Weekdays, Evenings and Saturdays (required)

Why Join Davey Auto Sales?

- Family-owned dealership with a welcoming team environment
- Stable, long-term opportunity
- Variety in your day with opportunities to learn new skills
- Competitive compensation based on experience

If you're someone who enjoys organization, providing exceptional customer service, and being an important part of a busy dealership, we'd love to hear from you. Please submit your resume. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Pay: $17.60-$19.50 per hour

Benefits

- On-site parking

Work Location: In person

📌 Administrative Assistant/Receptionist (Oshawa)
🏢 Davey Auto Sales
📍 Oshawa