We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where administrative excellence thrives.
This paid position offers an exciting opportunity to develop your skills in a quick-paced setting while making a meaningful impact on our organization’s success.
Responsibilities
- Handle data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software like QuickBooks for bookkeeping and financial record-keeping.
- Maintain organized filing systems—both physical and digital—ensuring easy retrieval of documents and compliance with record retention policies.
- Support administrative processes such as scheduling appointments, coordinating meetings, and preparing correspondence with excellent proofreading skills.
- Perform clerical duties such as photocopying, scanning, mailing, and managing office supplies inventory to keep the workspace fully functional.
- Provide customer support by addressing inquiries promptly via phone or email,
demonstrating strong organizational skills and professional communication.
Qualifications
- Proven clerical or administrative experience in an office environment; landscape and construction office experience is a plus.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and familiarity with QuickBooks or similar bookkeeping software.
- Strong computer skills including data entry, typing accuracy, proofreading, and managing multi-line phone systems.
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
- Demonstrated customer service skills with professional phone etiquette and a friendly demeanor.
- Experience with filing systems—both electronic and paper—and supporting front desk operations in busy offices.
- Knowledge of office equipment operation such as printers, scanners,.
Join us as an Administrative Coordinator where your energy meets purpose! Bring your organizational prowess and enthusiasm to help us create a seamless office environment that empowers our team to excel every day. Pay: $19.00-$28.00 per hour
Benefits
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Vision care