ABOUT US

Shiloh Christian Institute (SCI) is a growing faith-based K-12 Christian school in Mississauga, Ontario. We are committed to academic excellence rooted in Christian values, raising torchbearers who excel academically, spiritually, and socially. We are seeking a agile, organized, and mission-driven Administrator/Fundraiser to join our team full time and support our next phase of growth.

POSITION OVERVIEW

Title: Administrator / Fundraiser

Employment Type: Full-Time (37.5 hours/week, in office)

Location: Mississauga, ON

Reports To: School Principal / Board of Directors

Compensation: Competitive, based on experience + performance-based fundraising incentives The Administrator/Fundraiser is a key leadership support role responsible for the day-to-day administrative operations of the school,

parent and prospective family communications, enrollment growth, grant writing, fundraising, and marketing. The ideal candidate is highly organized, an excellent communicator, passionate about Christian education, and experienced in administration and fundraising.

1. Day‑to‑Day Administration & Communications (50%)

- Serve as first point of contact for the school – monitor and manage incoming calls, emails ([email protected]), and walk‑ins with professionalism and warmth
- Manage daily communication with current parents – announcements, newsletters, reminders, and responding to inquiries in a timely manner
- Maintain student records, enrollment files, attendance, and administrative databases with confidentiality and accuracy
- Coordinate calendar management, scheduling of meetings, tours, and school events
- Support Principal with administrative tasks, report preparation, and office management




- Oversee front office operations and ensure a welcoming, Christ‑centered environment

2. Admissions & Prospective Student Follow‑Up (20%)

- Manage full admissions funnel – respond to inquiries, schedule tours, conduct follow‑ups with prospective families via phone, email, and in‑person
- Track prospective students from inquiry to enrollment, maintaining CRM / tracking sheet
- Organize Open Houses, Information Nights, and school tours
- Assist families with application process, tuition information
- Work towards enrollment growth targets

3. Grant Writing & Fundraising (20%)

- Research, identify, and apply for relevant grants for private Christian schools, educational programs, and capital projects
- Write compelling grant proposals, letters of intent, and reports to foundations and government programs
- Develop and execute annual fundraising strategy – including donor cultivation, sponsorships, annual giving campaign, and fundraising events
- Build and maintain donor database and relationships, provide timely acknowledgments and impact reports
- Plan and coordinate fundraising events and campaigns
- Meet annual fundraising goals

4. Marketing & Community Engagement (10%)

- Develop and implement marketing plan to increase visibility and enrollment – social media, website content, flyers,

community outreach

- Create marketing materials (newsletters, brochures,



social media posts) consistent with SCI branding (blue, gold, white)
- Manage social media presence and website updates
- Build partnerships with local churches, community organizations, and businesses
- Represent SCI at community events

QUALIFICATIONS

- Strong alignment with Shiloh Christian Institute’s Christian mission, statement of faith, and values – must be able to model

Christian character

- Post‑secondary education in Business Administration, Communications, Non‑Profit Management, Education, or related field preferred
- 2+ years’ experience in school administration, office management, or non‑profit administration

- Proven experience in grant writing with track record of successful grants – MUST HAVE
- Proven experience in fundraising and donor relations
- Excellent written and verbal communication skills – professional phone and email etiquette

- Strong marketing skills – experience with social media, Canva, newsletters, website (WordPress/Wix)
- Highly organized, detail‑oriented, able to multitask and manage multiple priorities
- Proficient in Microsoft Office / Google Workspace, databases, and CRM tools

- Self‑starter, proactive, trustworthy, and able to maintain confidentiality

WHAT WE OFFER

- Meaningful work in a Christ‑centered, growing school community
- Opportunity to make direct impact on enrollment growth and sustainability

- Supportive leadership and board
- Professional development opportunities
- Competitive salary + fundraising performance bonus

Shiloh Christian Institute is an equal opportunity employer.

We thank all applicants; however only those selected for interview will be contacted.

📌 Administrator / Fundraiser (Full-Time) (Mississauga)
🏢 SHILOH CHRISTIAN INSTITUTE
📍 Mississauga